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<h2>Posting Details</h2>    Position Information      Position Title Department Assistant I   Job Description  The Department Assistant I is responsible for supporting the operations of Switchyard magazine and Podcast. The role includes managing administrative tasks such as invoicing, contracts, and author payments, as well as handling customer service, maintaining subscription databases, and optimizing website functionality for physical and digital sales. Additionally, this position will coordinate events and collaborate with other university departments to support the magazine’s daily operations.<br><br><strong>Essential Functions (Responsibilities):<br></strong><br>  <strong><em>Administrative &amp; Financial Management:</em></strong> <ul> <li>Prepare and process invoices for vendors and contributors.</li> <li>Manage contracts for authors, contributors, and contractors.</li> <li>Process and track payments to authors, freelancers, and other contributors.</li> <li>Maintain accurate financial records, ensuring compliance with university policies.</li>  </ul> <br> <strong><em>Award Submissions &amp; Project Management:</em></strong> <ul> <li>Maintain and update the awards submissions calendar, tracking key deadlines and entry requirements and payments.</li> <li>Organize and manage the award submissions database to ensure all entries are accurately recorded.</li> <li>Utilize project management tools such as Trello (or other platforms) to track ongoing projects, deadlines, and team responsibilities.</li> </ul>  <br><strong><em>Email and Customer Service Management:</em></strong>  <ul> <li>Manage the Switchyard inbox, responding to inquiries and providing customer service for subscribers and contributors.</li> <li>Handle customer inquiries regarding subscriptions, orders, and general magazine-related questions.</li> </ul> <br> <strong><em>Social Media Coordination:</em></strong> <ul> <li>Collaborate with the social media manager to create and maintain the Switchyard social media calendar and align marketing strategies across platforms.</li> <li>Ensure that social media content supports magazine and podcast releases, events, and subscription sales.</li> <li>Respond to queries on social media.</li> </ul>  <br><strong><em>Podcast Production Support:</em></strong>  <ul> <li>Assist in coordinating and supporting podcast production.</li> <li>Post new podcast episodes on Libsyn and the website.</li> <li>Ensure all podcast-related content is updated and promoted through relevant channels.</li> </ul> <br> <strong><em>Subscription &amp; Database Management:</em></strong> <ul> <li>Manage subscriptions, including digital and physical sales, and maintain a seamless purchasing process.</li> <li>Maintain and update the database of magazine orders, subscriptions, and sales, ensuring data accuracy.</li> <li>Compile and generate reports on subscriptions, sales, and distribution for the editorial team and other university departments.</li> <li>Communicate with the magazine’s sales representative and university departments to ensure smooth distribution and sales operations.</li> </ul> <br> <strong><em>Web Maintenance and Development:</em></strong> <ul> <li>Coordinate with the editors and designer to post new content on the website.</li> <li>Oversee the website’s backend to manage subscription sales and ensure an easy-to-navigate user experience.</li> <li>Coordinate with TU’s Marketing and Communications Office to implement and maintain strategies for seamless simultaneous purchases of digital and physical subscriptions.</li> <li>Regularly update and optimize the website for product sales and user experience.</li> </ul> <br> <strong><em>Event Planning and Coordination:</em></strong> <ul> <li>Assist with planning and coordinating magazine and podcast-related events, such as launch parties, panel discussions, and multimedia presentations.</li> <li>Liaise with university departments, vendors, and event staff to ensure successful event execution.</li> <li>Manage logistics for guest speakers, authors, and event participants, including travel and lodging arrangements.</li> </ul> <br> <strong><em>Administrative Support:</em></strong> <ul> <li>Serve as the primary point of contact for all administrative inquiries.</li> <li>Assist the editorial team in scheduling meetings, maintaining calendars, and coordinating editorial deadlines.</li> <li>Support the distribution of print and digital content, ensuring timely publication and delivery.</li> </ul>    Required Qualifications  <strong><em>Equivalent Education/Experience</em></strong> <ul> <li>Bachelor’s degree required.</li>  </ul> <br> <strong><em>Knowledge/Skill/Ability</em></strong> <ul> <li>Excellent verbal and written communication skills.</li> <li>Strong interpersonal skills.</li> <li>Ability to adapt to changing technology and business practices and to communicate relevant information in an effective, accurate and professional manner.</li> <li>Proficient with Microsoft Suite and Dropbox.</li> <li>Proficient with project management platforms such as Trello.</li> <li>Proficient with Squarespace.</li> <li>Ability to work with individuals from diverse backgrounds.</li> <li>High attention to detail, demonstrated practice of establishing effective priorities and meeting deadlines.</li> </ul>    Preferred Qualifications  <strong><em>Preferred Experience</em></strong> <ul> <li>Previous experience working as an administrative assistant and project manager in a college preferred.</li> <li>Previous experience working with faculty and staff across multiple colleges and disciplines preferred.</li> </ul>    Physical Demands  <strong>Special Job Dimensions:</strong> Work requires the ability to work with creatives, including the editors, designer, and social media manager, as well as writers, journalists, photographers, artists, and musicians.  <br><strong>Note:</strong> The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.        Posting Detail Information      Posting Number S916P   Open Date 11/21/2024   Close Date    Open Until Filled Yes   Special Instructions to Applicants    Advertising Summary         <h2>EEO Statement</h2>    EEO Statement      Eeo Statement Summary The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.       <h2>Supplemental Questions</h2>  <p>Required fields are indicated with an asterisk (*).</p> <ol> <li> How did you hear about this employment opportunity? <ul> <li>Indeed</li> <li>Internal Job Posting</li> <li>Agency Referral</li> <li>LinkedIn</li> <li>Personal Referral</li> <li>Website</li> <li>Other</li> </ul> </li> </ol>  <h2>Documents Needed To Apply</h2>  Required Documents <ol> <li>Resume</li> </ol> Optional Documents <ol> <li>Cover Letter</li> </ol>

University of Tulsa

Department Assistant I

<h2>Posting Details</h2>    Position Information      Position Title Digital Marketing Coordinator   Job Description   <strong>POSITION SUMMARY:<br></strong>The University of Tulsa’s Office of Strategic Marketing and Communications is seeking a talented and experienced Digital Marketing Coordinator. This role is pivotal in enhancing our digital presence through web content updates, email marketing, and digital marketing analytics. The ideal candidate will have a strong background in digital marketing, excellent writing skills, and proficiency in WordPress and email marketing platforms such as MailChimp or EMMA.  <br><strong><em>Essential Responsibilities:</em></strong>  1. Email Marketing: <ul> <li>Develop and execute engaging email marketing campaigns to various target audiences, including, but not limited to, prospective students, current students, alumni, faculty, and staff.</li> <li>Utilize marketing automation tools to segment audiences and deliver personalized content, ensuring effective communication and engagement.</li> <li>Monitor email performance metrics and use data-driven insights to optimize open rates, click-through rates, conversion rates, and overall campaign effectiveness.</li> <li>Work closely with content creators and stakeholders to ensure timely delivery of relevant and compelling email content.</li> <li>Maintain email lists, manage subscription preferences, and ensure compliance with relevant data privacy regulations.</li>  </ul> <br> 2. Social Media Management: <ul> <li>Maintain The University of Tulsa’s official social media channels, including Facebook, Twitter, Instagram, LinkedIn, and other emerging platforms.</li> <li>Create and curate engaging and shareable content, including graphics, videos, and written posts, that highlight TU’s achievements, events, and campus life.</li> <li>Monitor social media conversations, respond to inquiries, comments, and direct messages in a timely and professional manner.</li> <li>Leverage social media analytics to track performance, identify trends, and propose data-backed strategies to improve reach and engagement.</li> <li>Collaborate with various departments to promote campus events, academic achievements, and community initiatives on social media.</li> </ul> <br> 3. Content Coordination: <ul> <li>Collaborate with the content team to ensure the seamless integration of email and social media content strategies.</li> <li>Coordinate the promotion of blog posts, articles, press releases, and other marketing materials across digital channels.</li> <li>Work with graphic designers to develop visually appealing assets that align with branding guidelines for email and social media use.</li> </ul>  <br>Benefits: <ul> <li>Competitive salary and comprehensive benefits package.</li> <li>Opportunity to work in a dynamic and innovative academic environment.</li> <li>Professional development opportunities and access to various resources on campus.</li> <li>Generous vacation and holiday time off.</li> <li>Contribution to a diverse and inclusive campus community.</li> </ul> <br> Join The University of Tulsa Office of Strategic Marketing and Communications team and contribute to the promotion of our institution’s outstanding achievements and academic excellence. If you’re a creative and data-driven digital marketer with a passion for education, we look forward to receiving your application.    Required Qualifications   <strong>Minimum Qualifications</strong>: <ul> <li>Bachelor’s degree in marketing, communications, or a related field.</li> <li>One to three years of experience in digital marketing, with a specific focus on email marketing and social media management.</li> <li>Proficiency in email marketing platforms (e.g., MailChimp, Constant Contact, or the like) and social media management tools (e.g., Hootsuite, Sprout Social, or similar).</li> <li>Strong understanding of email marketing best practices, including segmentation, A/B testing, and deliverability optimization.</li> <li>Demonstrated experience in developing and executing successful social media campaigns across various platforms.</li> <li>Familiarity with social media analytics and ability to interpret data to make data-driven decisions.</li> <li>Excellent written and verbal communication skills with a keen eye for detail.</li> <li>Ability to multitask, meet deadlines, and work collaboratively in a fast-paced environment.</li> <li>Passion for higher education and an understanding of the unique needs and interests of university stakeholders.</li> </ul>    Preferred Qualifications  <strong>Preferred Qualifications</strong><br>Experience in an educational or nonprofit organization   Physical Demands  <strong>Sitting:</strong> Prolonged periods of sitting at a desk and working on a computer. <br><strong>Manual Dexterity</strong>: Frequent use of hands and fingers to operate a computer keyboard, mouse, and other office equipment. <br><strong>Visual Acuity</strong>: Ability to read and analyze data on a computer screen for extended periods. <strong>Communication</strong>: Regularly required to talk and hear, both in person and over the phone. <br><strong>Mobility</strong>: Occasionally required to move about the office to access files, office machinery, and attend meetings. <br><strong>Lifting</strong>: Occasionally lift and/or move up to 10 pounds.       Posting Detail Information      Posting Number S913P   Open Date 11/12/2024   Close Date    Open Until Filled Yes   Special Instructions to Applicants    Advertising Summary         <h2>EEO Statement</h2>    EEO Statement      Eeo Statement Summary The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.       <h2>Supplemental Questions</h2>  <p>Required fields are indicated with an asterisk (*).</p>   <h2>Documents Needed To Apply</h2>  Required Documents <ol> <li>Resume</li> </ol> Optional Documents <ol> <li>Cover Letter</li> </ol>

Digital Marketing Coordinator

<h2>Posting Details</h2>    Position Information      Position Title Post-Doc Research Associate   Job Description The University of Tulsa’s Mechanical Engineering Department has one opening for a non-tenure track Post-Doctoral Research Associate for the TU Erosion/Corrosion Research projects. The position will perform CFD simulations, write codes, develop models, and supervise and analyze experimental data. Candidate will be expected to be involved with advising students, proposal writing and project management.   Required Qualifications Applicants must hold a doctoral degree in Mechanical Engineering with a strong background in fluids, must be able to utilize ANSYS fluently and be able to write UDF for CFD simulations; Must be capable of conducting CFD simulation of multiphase flow (including gas-liquid simulations); must be familiar with VBA programming (or be willing to learn it effectively). Candidate must have excellent English writing skills and publication background; must have excellent communication skills and be a team player.   Preferred Qualifications Applicants must hold a doctoral degree in Mechanical Engineering with a strong background in fluids, must be able to utilize ANSYS fluently and be able to write UDF for CFD simulations; Must be capable of conducting CFD simulation of multiphase flow (including gas-liquid simulations); must be familiar with VBA programming (or be willing to learn it effectively). Candidate must have excellent English writing skills and publication background; must have excellent communication skills and be a team player.   Physical Demands Some lifting in lab work, stock and must be able to conduct experiments       Posting Detail Information      Posting Number F099P   Open Date 04/11/2023   Close Date    Open Until Filled Yes   Special Instructions to Applicants    Advertising Summary         <h2>EEO Statement</h2>    EEO Statement      Eeo Statement Summary The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.       <h2>Supplemental Questions</h2>  <p>Required fields are indicated with an asterisk (*).</p>   <h2>Documents Needed To Apply</h2>  Required Documents <ol> <li>Resume</li> <li>Cover Letter</li> </ol> Optional Documents

Post-Doc Research Associate

<h2>Posting Details</h2>    Position Information      Position Title Manager of Fellowships and Programs   Job Description  The Manager of Fellowships and Programs reports to the Director of the Helmerich Center for American Research. This position is responsible for developing, coordinating, implementing, and evaluating public programs and fellowship initiatives that connect the Center’s mission, strategies, and core ideas to the Gilcrease Museum collections, contemporary culture, and diverse community audiences. Collaborating with staff and key stakeholders within our institution, this role serves as a key point of contact for the Center and provides administrative support for the Director and HCAR/Gilcrease staff.<br><br><strong>Essential Functions (Responsibilities):</strong>  <strong>Event Strategy and Execution</strong> <ul> <li>Under the leadership of the Director, design, plan, promote, and implement academic and public events in collaboration with our key stakeholders</li> <li>Develop an events strategy to enhance the quantity, creativity, and effectiveness of HCAR events and programs</li> <li>Manage an annual cycle of events/programs to enrich the community experience for postdoctoral fellows, visiting researchers, staff, and strengthen relationships with the broader Gilcrease/University of Tulsa community</li> <li>Coordinate monthly seminars, special lectures, fellow talks, and academic programs</li> <li>Organize venues, catering, travel, honoraria, and itineraries for visitors</li> <li>Represent HCAR, Gilcrease Museum, and TU at academic and professional conferences</li>  </ul>  <br><strong>Fellowships Support</strong>  <ul> <li>Serve as the primary contact and provide support for residential postdoctoral fellows, visiting short-term fellows, and travel grant recipients</li> <li>Work closely with the Director to develop expanded fellowship offerings and cohort opportunities for visiting fellows</li> <li>Manage non-academic aspects of fellowships, including housing, scheduling, and orientation</li> <li>Administer fellowship application cycles using Interfolio and PeopleAdmin systems, prepare documents for search committees, and respond to applicant inquiries</li> <li>Promote fellowship opportunities through online postings, social media, and at conferences</li> </ul> <br> <strong>Program Development and Evaluation</strong> <ul> <li>Develop innovative programs that increase attendance, engage community, deepen learning, and generate revenue</li> <li>Work with marketing team and staff to maintain a social media presence for HCAR </li> <li>Identify contemporary cultural threads that align with the Center’s core stories and mission</li> <li>Collaborate with artists, scholars, and guest facilitators to create interdisciplinary and innovative programs</li> <li>Collect, analyze, and evaluate programmatic data to revise strategies and improve outcomes</li> </ul> <br> <strong>Administrative Support</strong> <ul> <li>Assist the Director in managing calendars and coordinating meetings</li> <li>Monitor the Center’s expenditures and reconcile programming budgets</li> <li>Manage logistical details including catering, supplies, contracts and payments for fellows, grant recipients, and speakers in collaboration with Liaison for Purchasing at Gilcrease Museum</li> <li>Provide administrative assistance on grant projects as assigned by the Director</li> </ul>  <br><strong>Special Job Dimensions:</strong>  · Occasional work on evenings or weekends for special events · Occasional travel to academic conferences as an exhibitor · Ability to work flexible hours as required for programs <br>    Required Qualifications  <strong>Knowledge/Skill/Ability</strong> <ul> <li>Strong organizational and analytical skills</li> <li>Excellent verbal and written communication skills</li> <li>Proficiency in Microsoft Office suite</li> <li>Working knowledge of contemporary communications technology and social media</li> <li>Ability to work independently and collaboratively in a team environment</li> <li>High attention to detail and ability to meet deadlines</li> <li>Budgeting, billing, and record-keeping experience</li> <li>Cultural sensitivity and ability to work with diverse audiences</li> <li>Demonstrated creativity in developing new models for programs and visitor engagement</li> <li>Special interest in American history, art history, and Gilcrease collection areas</li> <li>Ability to communicate effectively at all levels of the organization</li>  </ul>  <br><strong>Equivalent Education/Experience </strong>  <ul> <li>Bachelor’s Degree required in Art History, History, Visual Arts, Anthropology, Native American studies or a related field</li> <li>Strong grounding in history, culture, and creative expressions of North America</li> <li>Minimum of 2 years of experience in administrative assistance, program management, or producing public programs in a museum, university, or cultural organization</li> </ul>    Preferred Qualifications  Multilingual ability, particularly Spanish. Advanced degree in Art History, History, Visual Arts, Anthropology, Native American Studies or closely related field.    Physical Demands Minimal physical requirements; standard office environment.       Posting Detail Information      Posting Number S909P   Open Date 11/11/2024   Close Date    Open Until Filled Yes   Special Instructions to Applicants    Advertising Summary         <h2>EEO Statement</h2>    EEO Statement      Eeo Statement Summary The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.       <h2>Supplemental Questions</h2>  <p>Required fields are indicated with an asterisk (*).</p>   <h2>Documents Needed To Apply</h2>  Required Documents <ol> <li>Resume</li> </ol> Optional Documents <ol> <li>Cover Letter</li> </ol>

Manager of Fellowships and Programs

<h2>Posting Details</h2>    Position Information      Position Title Associate Director of Development for Engineering &amp; Computer Science   Job Description  Responsible for soliciting and securing sustaining gifts in support of the Collins College of Business and College of Engineering and Computer Science. The primary objective of the sustaining-level giving program is to increase the number of donors who give annually to TU at the $1,000-$10,000 level, ultimately increasing the amount of private annual support raised each year. Working closely with the Director of Development and the Annual Fund team on developing strategies and increasing fundraising for the Dean’s Circle, and upgrades and acquisition within the sustaining giving prospect pools, will assist in raising more private support each year and enhancing the major gift pipeline. <br><br><strong>Essential Functions (Responsibilities):</strong>  <strong>Fundraising Execution</strong> <ul> <li>Maintains an active schedule of identification, solicitation, cultivation and stewardship calls and visits to donors and new prospects with philanthropic capacity.</li> <li>Manages a personal portfolio of ~150 prospects and donors with specific goals and benchmarks intended to secure leadership annual gift in the range of $1,000-$10,000+.</li> <li>Staff key faculty on individual and corporate donor calls including setting and attending appointments, events, and follow-up.</li> <li>Ensure that proper briefings are developed.</li> <li>When appropriate, develops formal proposals to donor prospects for support and works with Senior Director of Advancement Communications on proposals.</li> <li>Collaborates appropriately and effectively with University departments and Advancement colleagues to help engage them in ways that advance TU’s leadership annual gift level fundraising objectives.</li>  </ul>  <br><strong>Planning and Analysis</strong>  <ul> <li>With senior University Advancement and Alumni Engagement staff, analyzes and evaluates current and past donor trends for college constituencies, and targets segments of donors and prospects for personalized attention.</li> <li>Helps design a fundraising agenda that will support and advance the academic agendas of the Collins College of Business and the College of Engineering and Computer Science.</li> <li>Collaborates with the Director of Development for Collins College and for the College of Engineering and Computer Science in setting specific dollar and donor goals for the college and meeting these fundraising goals annually, as agreed upon with the Director of Campaign and Development Operations and the Vice President for University Advancement and Alumni Engagement.</li> <li>Meet with the Director of Development for Collins College and for the College of Engineering and Computer Science on a bi-weekly basis.</li> <li>Coordinates the development activities of volunteer advisory boards as appropriate and support Development Directors in expanding board membership, advancing board agendas, reporting to the board, and working with individual board members as fundraising volunteers.</li> <li>Assists the Annual and Affinity Giving office in identifying major annual fund prospects for the College of Engineering and Natural Sciences, increasing the number of new annual donors, reinstating lapsed annual donors, and upgrading current contributors to the college’s annual funds.</li> <li>Works with the Development staff on special funding, including special college projects. Responsibilities include conferring with program heads or department chairs on project descriptions and needs, identifying potential corporate and individual prospects, and coordinating the cultivation/solicitation of donors for these initiatives.</li> </ul>  <br><strong>Strategic Planning and Reporting</strong><br><br>  <ul> <li>Attends monthly meetings of the major gifts team in the Advancement Office to work out strategies.</li> <li>Works with the Annual and Affinity Giving office to ensure that contact strategies are developed in a coordinated fashion for selected prospects.</li> <li>Monitors and reports on progress toward dollar goals, retention and acquisition of donors for the Collins College of Business and College of Engineering and Computer Science.</li> <li>Handles other duties as assigned.</li> </ul> <br>    Required Qualifications  <strong>Required Qualifications:</strong> <em>Equivalent Education/Experience</em> <ul> <li>Bachelor’s Degree required</li> <li>Must have 2 or more years of experience in higher education development or non-profit fundraising setting.</li> <li>Experience building relationships internally and externally with donor and/or strategic partners.</li> <li>Excellent written and communications skills.</li> <li>Strong customer services skills.</li> <li>Willingness to travel on occasion and ability to work some nights and weekends as required.</li> <li>Proficiency with MS Office Suite</li>  </ul>  <br><em>Knowledge/Skill/Ability</em>  <ul> <li>Experience in campaign fundraising.</li> <li>Established track record of cultivating, soliciting, and closing leadership annual philanthropic gifts ($1,000-10,000+) for higher education institutions.</li> <li>Demonstrated ability to think strategically and creatively about engaging donors nationally, and to develop plans of action and follow through.</li> <li>Superior problem-solving ability demonstrating maturity and sound judgment. Exceptional written, verbal and interpersonal communication skills with ability to communicate effectively at all levels of the company.</li> <li>Ability to work with little supervision but collaboratively in a complex and energetic environment.</li> <li>Ability to professionally represent the university by demonstrating pride and loyalty.</li> </ul>    Preferred Qualifications   <strong>PREFERRED QUALIFICATIONS</strong>: <ul> <li>Master’s degree and 3+ years experience in higher education, development, fundraising or equivalent experience in a non-profit setting</li> <li>Demonstrated experience and a high level of comfort in initiating contact with non-donors and lapsed donors</li> <li>Ability to create a climate of confidence and trust on the part of donors, development colleagues and faculty</li> <li>High energy, independent, self-starter</li> <li>Proficiency with Raiser’s Edge NXT </li> <li>Alumnus/a status</li> </ul>    Physical Demands  · Prolonged periods of sitting at a desk and working on a computer · Must be able to lift at least 15lbs routinely · Must be able to navigate an office setting        Posting Detail Information      Posting Number S912P   Open Date 11/12/2024   Close Date    Open Until Filled Yes   Special Instructions to Applicants    Advertising Summary         <h2>EEO Statement</h2>    EEO Statement      Eeo Statement Summary The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.       <h2>Supplemental Questions</h2>  <p>Required fields are indicated with an asterisk (*).</p>   <h2>Documents Needed To Apply</h2>  Required Documents <ol> <li>Resume</li> </ol> Optional Documents <ol> <li>Cover Letter</li> </ol>

Associate Director of Development for Engineering & Computer Science

<h2>Posting Details</h2>    Position Information      Position Title Department Assistant II   Job Description  <strong>Job Summary:</strong> Individuals serving as Department Assistant II must possess the ability to complete project-focused work independently with minimal supervision. The Department Assistant II supports multiple research consortia, namely Tulsa University Fluid Flow Projects (TUFFP), Tulsa University Horizontal Well Artificial Lift Projects (TUHWALP), and other related research projects within the Department of Petroleum Engineering. This position requires a higher level of support than a typical academic unit. This support is vital for research projects requiring ongoing organization and documentation, especially those projects funded by federal agencies. Specific responsibilities include, but are not limited to, complex administrative tasks related to maintaining up-to-date faculty and student records, assisting with planning, preparation, and execution of multiple Advisory Board meetings per year, and preparation and initiation of various forms of correspondence with stakeholders. Additionally, individuals serving as Department Assistant II must possess superb communication, interpersonal, and customer service skills; knowledge of budgetary functions; and comfort with utilizing a variety of software applications. <strong>Essential Functions (Responsibilities):</strong> <ul> <li>Makes approved purchases including ProCard purchases and purchase requisition/invoices; all purchases in the form of requisitions or procurement card purchases and reimbursements are made in adherence to TU budget-related procedures and policies set forth by the Office of Research.</li> <li>Prepare and enter purchase requisitions and reconcile purchase orders utilizing Colleague and Excel.</li> <li>Purchase requested items with ProCard; maintain accurate records.</li> <li>Monitor expenses and ensure correct accounts are charged by matching invoices or packing slips to posted charges.</li> <li>Maintain/order all office and printing supplies.</li> <li>Prepare routine correspondence.</li> <li>Assist in making travel arrangements and filing expense reports for staff and students using Concur system.</li> <li>Maintains confidentiality and discretion regarding college data, files, and personnel information.</li> <li>Assist new students with obtaining keys, etc.</li> <li>Prepare and submit reimbursements for students and staff.</li> <li>Assist in the preparation/organization of semi-annual Advisory Board meetings for each consortium.</li> <li>Performs other duties as assigned/needed.</li>  </ul> <br> <br> <br> <strong>Knowledge/Skills/Abilities:</strong> <ul> <li>An individual in this position demonstrates attention to detail and accuracy, self-motivation, and strong team orientation.</li> <li>Proficiency in utilizing a personal computer, proficiency in Microsoft Office 365, and willingness to learn new software applications.</li> <li>Demonstrated effectiveness working with a variety of administrative levels and diverse groups of people</li> <li>Ability to handle multiple priorities while maintaining a high level of customer service.</li> </ul>    Required Qualifications  <ul> <li>Associate’s Degree or two years college equivalent</li> <li>Must have three years of progressive administrative office experience or equivalent.</li>  </ul>  <br><br>     Preferred Qualifications  <ul> <li>Bachelor’s degree.</li> <li>Previous work experience at The University of Tulsa or other academic institutions preferred.</li>  </ul> <br>    Physical Demands Office job; minor lifting of small packages.       Posting Detail Information      Posting Number S906P   Open Date 10/30/2024   Close Date    Open Until Filled Yes   Special Instructions to Applicants    Advertising Summary         <h2>EEO Statement</h2>    EEO Statement      Eeo Statement Summary The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.       <h2>Supplemental Questions</h2>  <p>Required fields are indicated with an asterisk (*).</p>   <h2>Documents Needed To Apply</h2>  Required Documents <ol> <li>Resume</li> </ol> Optional Documents <ol> <li>Cover Letter</li> </ol>

Department Assistant II

<h2>Posting Details</h2>    Position Information      Position Title TU Advocate   Job Description   <strong>Job Summary:<br></strong><br>  Reporting to the Associate Dean of Student Rights and Responsibilities, the TU Advocate provides professional and confidential crisis response, advocacy, and support services to individuals affected by sexual assault, intimate partner violence, stalking, sexual harassment, and other trauma. The Advocate assists in coordinating University support resources and makes referrals to internal and external entities to empower individuals to make decisions that best meet their needs. The Advocate also provides confidential assistance with problem solving, conflict management and navigation of university processes.<br><br><strong>Essential Functions (Responsibilities):</strong>  <ul> <li>Serve as a point of contact for individuals in need of confidential support, crisis response, safety planning, advocacy, and referral to resources.</li> <li>Assess high-risk situations and assist individuals in accessing crisis support services.</li> <li>Assist individuals in connecting to university resources, reporting crimes, and seeking medical attention.</li> <li>Accompany individuals to on-campus administrative proceedings, meetings with security or law enforcement, legal proceedings, and/or other related processes, when requested.</li> <li>Work closely with students to advocate within the Title IX process.</li> <li>Foster and maintain constructive working relationships with Title IX, campus administration and key community partners.</li> <li>Create and implement programming related to interpersonal violence awareness and prevention.</li> <li>Function as an independent, neutral, and confidential resource for problem solving and conflict resolution.</li> <li>Collect and maintain aggregate data for assessment purposes.</li> <li>Adhere to strict confidentiality protocols relate to all information and records.</li> <li>Ensure compliance with all applicable University, State, and Federal laws and regulations.</li> <li>Perform other job-related duties as assigned.</li>  </ul> <br> <strong>Special Job Dimensions:</strong> <ul> <li>Work is normally performed in a typical interior/office work environment with occasional work outside the office environment.</li> <li>Occasional evening and weekend work may be required as job duties demand.</li> <li>Work requires working with highly sensitive or confidential information.</li> </ul> <br> <br>  <strong>Note:</strong> The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.    Required Qualifications  <strong>Required Qualifications:</strong> <ul> <li>Bachelor’s degree in psychology, counseling, social work, or related field.</li> <li>At least two (2) years of experience directly related to the duties and responsibilities specified.</li> <li>Excellent interpersonal and communication skills.</li> <li>Ability to maintain professionalism under stressful conditions.</li> <li>Knowledge of trauma response and stabilization techniques.</li> <li>Demonstrated cultural competencies and ability to work effectively with diverse populations.</li> <li>Working knowledge of Title IX, the Clery Act, the Violence Against Women Act, and the Americans with Disabilities Act, and the Federal Educational Rights and Privacy Act.</li> <li>Demonstrated conflict resolution skills.</li> </ul>    Preferred Qualifications  <strong>Preferred Qualifications:</strong> <ul> <li>Master’s degree in psychology, counseling, social work, or related field.</li> <li>Previous experience providing advocacy or other support services in a higher education setting.</li> </ul>    Physical Demands Standard office setting       Posting Detail Information      Posting Number S837P   Open Date 08/19/2024   Close Date    Open Until Filled Yes   Special Instructions to Applicants    Advertising Summary         <h2>EEO Statement</h2>    EEO Statement      Eeo Statement Summary The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.       <h2>Supplemental Questions</h2>  <p>Required fields are indicated with an asterisk (*).</p>   <h2>Documents Needed To Apply</h2>  Required Documents <ol> <li>Resume</li> </ol> Optional Documents <ol> <li>Cover Letter</li> </ol>

TU Advocate

<h2>Posting Details</h2>    Position Information      Position Title Research Scientist   Job Description  The University of Tulsa’s McDougall School of Petroleum Engineering has one opening for a Research Scientist. The position is in the Tulsa University Fluid Flow Projects/Tulsa University Horizontal Well Artificial Lift Projects (TUFFP/TUHWALP). These are large research consortia that conduct research on multiphase flow in pipes, wellbores, and horizontal wells. State-of-the-art experimental test loops and computing facilities are available for research. TUFFP and TUHWALP are supported by several oil and gas companies.  <br><em>Essential Responsibilities:</em>  <ul> <li>Supervise day-to-day research conducted by M.S. and Ph.D. Petroleum Engineering students whose research is sponsored by outside entities</li> <li>Design and supervise the modification of existing test facilities and supervise subsequent research conducted on the test facilities</li> <li>Help prepare graduate students for presenting progress reports to sponsors</li> <li>Conduct additional research that does not involve graduate students</li> <li>Supervise the preparation of research publications to be presented at technical meetings and published in peer-reviewed technical journals</li> <li>Prepare publications based on research activities and present them at technical meetings</li> <li>Supervise the development of technical computer programs written by graduate students and based on models developed in research projects.</li> </ul>    Required Qualifications Minimum qualifications: Applicants must have a Ph.D. degree in Engineering Science, Petroleum, Chemical, or Mechanical Engineering and a record of conducting and publishing theoretical and/or experimental research on topics such as multiphase flow in pipes, artificial lift, and flow assurance.   Preferred Qualifications None   Physical Demands Minimal physical demands       Posting Detail Information      Posting Number S897P   Open Date 10/16/2024   Close Date    Open Until Filled Yes   Special Instructions to Applicants    Advertising Summary         <h2>EEO Statement</h2>    EEO Statement      Eeo Statement Summary The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.       <h2>Supplemental Questions</h2>  <p>Required fields are indicated with an asterisk (*).</p>   <h2>Documents Needed To Apply</h2>  Required Documents <ol> <li>Resume</li> </ol> Optional Documents <ol> <li>Cover Letter</li> </ol>

Research Scientist

<h2>Posting Details</h2>    Position Information      Position Title Coordinator of Academic Support   Job Description  The Coordinator for Academic Support reports to the Director of Student Access and and is mainly responsible for the review, first-responder, assignment, and closing of Starfish flags for the Student Success Team. The coordinator also monitors the usage of referrals in the system and oversees the communication flow to students, assembles Starfish reports as requested, works collaboratively with other campus offices, assisting in faculty and staff Starfish training, and assists with summer bootcampus and placement to support Student Success Initiatives.<br><br><em>Essential Functions (Responsibilities): </em>  <ul> <li>Assist students in applying for accommodations.</li> <li>Provide outreach to students registered with Student Access who are experiencing academic and/or adjustment issues</li> <li>Connect students to campus resources in a timely manner to support student success.</li> <li>Monitor Student Access email and Student Access Starfish referrals/flags.</li> <li>Notify faculty of approved student accommodations.</li> <li>Work with students to ensure proper knowledge and use of Access technology</li> <li>Support students in using accommodations properly.</li> <li>Perform executive functioning coaching and maintain a caseload of students.</li> <li>Assist in conducting workshops on applying for accommodations and executive functioning skill building</li> <li>Assist Student Access staff in supporting faculty with best classroom practices training</li> <li>Assist in programming and administration of New Directions.</li> <li>Perform other duties as assigned by the director of Student Access.</li> <li>Remain knowledgeable and current about campus resources to effectively connect students with relevant and appropriate assistance ·</li> </ul>    Required Qualifications  <strong>Equivalent Education/Experience</strong> <ul> <li>Bachelor’s degree or previous work experience in a related field, especially in academic support.</li> <li>Experience with TU technology systems desirable.</li> <li>Experience with early alert systems and, specifically, Starfish preferred. </li>  </ul>  <br><strong>Knowledge/Skill/Ability </strong>  <ul> <li>Ability to multi-task efficiently in a fast-paced environment, drive projects to completion, and act with a sense of urgency.</li> <li>Strong analytical ability to interpret and use complex data, logical and data-driven work style. Extremely proficient with Microsoft Office Suite.</li> <li>Excellent verbal and written communication skills, effective communicator, and empathetic listener.</li> <li>Self-starter who can prioritize caseload and provide consistent follow-up.</li> <li>A collaborative team player, who can coordinate work effectively with employees, and team members.</li> <li>Ability to maintain a high level of confidentiality.</li> <li>High attention to detail, demonstrated practice of establishing effective priorities and meeting deadlines.</li> <li>Strong customer service with a can-do attitude and strong interpersonal skills. </li> </ul>    Preferred Qualifications  <strong>Preferred:</strong><br>Previous work experience at The University of Tulsa or other academic institutions; knowledge of the University’s accessibility information system.   Physical Demands Minimal physical demands       Posting Detail Information      Posting Number S896P   Open Date 10/14/2024   Close Date    Open Until Filled Yes   Special Instructions to Applicants    Advertising Summary         <h2>EEO Statement</h2>    EEO Statement      Eeo Statement Summary The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.       <h2>Supplemental Questions</h2>  <p>Required fields are indicated with an asterisk (*).</p>   <h2>Documents Needed To Apply</h2>  Required Documents <ol> <li>Resume</li> </ol> Optional Documents <ol> <li>Cover Letter</li> </ol>

Coordinator of Academic Support

<h2>Posting Details</h2>    Position Information      Position Title Special Services Worker   Job Description  Responsible for performing a variety of maintenance duties that support services provided by the Facilities Management. <strong>Essential Functions (Responsibilities):</strong> <ul> <li>Operates power and hand tools such as drills, saws, grinders, and high-pressure washers.</li> <li>Assembles and disassembles special set-up equipment such as staging, ramps, partitions, and scaffolding.</li> <li>Power washes building surfaces, entrances, windows, sidewalks, and driveways.</li> <li>Moves office and classroom furnishings and supplies by hand, utilizing dollies or utilizing pallet jacks.</li> <li>Maintains campus parking lots, traffic control, and building identification signs.</li> <li>Performs general maintenance in athletic facilities as well as event setup and execution within those facilities, including maintenance of scoreboards, sound and lighting systems.</li> <li>Sets up and takes down furniture, fixtures and equipment for events, conference, meetings, and other special activities.</li> <li>Assists in receiving and delivering incoming shipments.</li> <li>Assists with recycling program.</li> <li>Assists building maintenance personnel as needed.</li> <li>Escorts contractors as needed.</li> <li>Performs related responsibilities as required or assigned.</li> </ul>    Required Qualifications  <strong>Required Qualifications:</strong> <em>Equivalent Education/Experience</em> <ul> <li>Valid driver’s license required.</li>  </ul> <em>Knowledge/Skill/Ability</em> <ul> <li>Basic knowledge of maintenance concepts and hand tools.</li> <li>Basic mathematics skills including adding, subtracting, dividing and multiplying.</li> <li>Ability to communicate in order to act upon written and verbal instructions.</li> <li>Ability to multi-task efficiently in a fast-paced environment, prioritize and complete assigned work, and act with a sense of urgency.</li> <li>Proficient with basic cell phone and/or tablet operation, including the ability to process and respond to emails and to maintain records on smart device.</li> <li>Strong customer service with a can-do attitude and strong interpersonal skills.</li> </ul>    Preferred Qualifications Forklift and manlift experience<br>Previous experience in a facilities management environment<br>Class B commercial driver’s license preferred. Class B Commercial Driver’s license   Physical Demands Work requires ability to perform physically demanding tasks such as lifting (up to 40 pounds regularly and up to 75 pounds occasionally), bending (frequently), pushing (frequently), pulling (frequently), stooping (frequently), carrying (frequently and up to 50 pounds), working in tight/cramped spaces, climbing stairs and ladders while carrying, and lifting overhead (occasionally and up to 40 pounds); exposure to disagreeable odors and environmental conditions; ability to see and read; ability to hear and speak in order to receive and convey instructions; willingness and ability to work in adverse weather conditions. This position may be required to work overtime, nights, weekends or holidays in order to fulfill essential service requirements such as during inclement weather or other events.       Posting Detail Information      Posting Number S873P   Open Date 09/27/2024   Close Date    Open Until Filled Yes   Special Instructions to Applicants    Advertising Summary         <h2>EEO Statement</h2>    EEO Statement      Eeo Statement Summary The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.       <h2>Supplemental Questions</h2>  <p>Required fields are indicated with an asterisk (*).</p>   <h2>Documents Needed To Apply</h2>  Required Documents <ol> <li>Resume</li> </ol> Optional Documents <ol> <li>Cover Letter</li> </ol>

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