Sr. Recruiting Coordinator

Job Details

Job Location AAON Tulsa - Tulsa, OK Position Type Full Time Salary Range $62280.00 - $76120.00 Salary Travel Percentage Up to 25% Job Shift Day Job Category Human Resources

Description

Job Summary

The Talent Acquisition Coordinator aids with and facilitates the human resource processes at all business locations. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.

Essential Job Duties and Responsibilities

• Assists with creation of position requisitions.
• Assist with scheduling virtual and on-site interviews across office locations and time zones.
• Maintain proactive communication with all stakeholders, updates all tracking mechanisms and handles last-minute schedule changes and special requests
• Handle and prioritize multiple tasks in a high-demand environment while demonstrating professionalism and good judgment to maintain candidate experience
• Works with candidates to coordinate and ensures completion of preemployment tests and background checks to meet start date expectations, monitors progress and confirms start date with new hire once all items are cleared.
• Notifies new hires of self-onboarding requirements and assists them as needed, tracks progress and escalates delays when necessary.
• Communicates with Hiring Managers and Recruiters regarding employee IDs and any actions needed by the Manager for proper access and system requests are submitted.
• Coordinates onboarding of new hires including planning and scheduling new hire classes, securing a room, coordinating lunch orders, and more.
• Ensure completed and signed I-9 documentation is obtained within proper timelines as well as completing E-Verify requirements.
• Monitors Authorization to Work documents for expiration dates and ensures proper documentation is received prior to expiration.
• Responsible for accurate data entry into HRIS system of all new hire data, recruiting data and onboarding documents.
• Run and provide recurring reports to appropriate stakeholders.
• Performs other related duties as assigned

Qualifications

Education and Experience Requirements

• H.S. Diploma and three years of HR related experience is required.
• Associate degree in HR or related field or equivalent experience preferred.
• SHRM-CP credential a plus.

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Additional competencies

• Self-starter: ability to identify a need, take action, and drive for results.
• Must be able to work in a fast-paced environment.
• Must be a team player and work well with others.
• Ability to adapt and adjust as needed in a growing environment.

Work Environment:

• Work is performed in a climate-controlled environment.

Physical Demands:

• Long periods of sitting.
• Frequent standing.
• Lifting up to 10 lbs.
• Cognitive ability to reason and solve problems
• Visual and auditory

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodation may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.