Paralegal

Job Posting Title

Paralegal

Agency

695 OKLAHOMA TAX COMMISSION

Supervisory Organization

Administration

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Paralegal- Legal Division

Salary- $56,000.00

Why you’ll love it here!

TRANSPARENCY. FAIRNESS. COMPLIANCE. The Oklahoma Tax Commission is committed to leading Oklahoma with unparalleled customer service. Our mission is to promote tax compliance through serving taxpayers with transparency and fairness in administration of the tax code and unparalleled customer service. Check out our About Us page to learn why we are passionate about tax compliance and believe it is the career for you!

There are perks to working for the OTC. We know that benefits matter, and that is why we offer a competitive benefits package for all eligible employees:

• Generous state-paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• A Retirement Savings Plan with a generous match.
• 15 days of paid vacation and 15 days of sick leave for full-time employees the first year.
• 11 paid holidays a year.
• Paid Maternity leave for eligible employees.
• Employee discounts with a variety of companies and venders.
• A Longevity Bonus for years of service

JOB SUMMARY

The Paralegal will be assigned responsibilities involving legal research work, investigating facts, and preparing documents to provide technical legal assistance to all Attorneys within the Legal Division of the Oklahoma Tax Commission.

DUTIES AND RESPONSIBILITIES

• Provides support for attorneys; composes and prepares various legal documents, correspondence, and forms
• Researches legal data; prepares rough drafts and/or final forms of briefs and arguments
• Conducts investigations and compiles data for use in case preparation
• Answers inquiries concerning legal issues from the public and agency personnel
• Assists attorneys in ensuring that deadlines are met for court filings; files orders, judgments, pleadings, briefs and other documents on behalf of attorneys
• Provides file maintenance for hard copy and electronic files, including scanning case files, copying pleadings and maintaining case logs for review and action by attorneys
• Operates a variety of office equipment; screens phone calls and receives visitors; opens, reviews and distributes mail
• Processes incoming checks received by the Legal Division as assigned
• Assists with training and cross training of other Legal Division employees as requested
• Assists in projects as assigned

COMPLEXITY OF KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of

• Computer operations
• Law office practices
• Basic legal procedures and terminology
• Sources of information used in locating records
• Legal report techniques

Skills in

• Operate standard office equipment
• Interpersonal skills
• Computer and applicable software use
• Proficient in Microsoft Office programs
• Exceptional attention to detail
• Complex records maintenance

Ability to

• Conduct legal research
• Prepare materials for use in court
• Evaluate, summarize and report results of research
• Establish and maintain effective working relationships with others and contribute to a positive working environment
• Edit and correct draft documents
• Handle confidential work with tact and discretion
• Make routine decisions in accordance with agency policy
• Interact professionally at all times in a manner that reflects well on the agency
• Establish and maintain effective working relationships with others
• Follow oral and written instructions
• Communicate effectively, both orally and in writing
• Work effectively in a fast-paced environment
• Prioritize tasks to meet deadlines
• Prepare complex legal documents and forms

MINIMUM QUALIFICATIONS

Education and Experience requirements consist of

• An associate degree in Paralegal Studies, Legal Studies, or a related field and one (1) year of paralegal or legal assistant experience;
• OR a Certified Paralegal Certification approved by a national association or American Bar Association (ABA) approved program and two (2) years of experience as a paralegal or a legal assistant;
• OR a high school diploma or equivalent education and three (3) years of experience as a paralegal or legal assistant.

PREFERRED QUALIFICATIONS

Preference may be given to candidates with administrative law, governmental agency or program experience.

PHYSICAL DEMANDS

Ability to sit and stand for extended periods of time. Exhibit manual dexterity and hand-eye coordination to operate a computer, keyboard, photocopier, telephone, calculator and other office equipment. Ability to see and read a computer screen and printed material with or without vision aids. Ability to hear and understand speech at normal levels, with or without aids. Ability to communicate clearly. Physical ability to lift up to 15 pounds, to bend, stoop, climb stairs, walk and reach. Duties are normally performed in an office environment with a moderate noise level.

SPECIAL REQUIREMENTS

Travel is required for this position. Applicants must have reliable transportation and be willing and able to perform all job-related travel. Possession and maintenance of a valid Oklahoma State Driver’s License is also required.

Oklahoma Tax Commission’s normal work hours are Monday through Friday, 7:30am to 4:30pm. This schedule may require minor flexibility based on the needs of the agency.

Telework may be required based on the needs of the agency, division, and section. If applicable, applicant must be willing and able to work BOTH on-site and telework at an off-site location, generally in the applicant’s home. Applicant must have a secure internet connection and a dedicated telephone (landline) or smart phone device during scheduled working hours.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.