Onboarding Specialist and HR Assistant

Job Details

Job Location 5666 E 81ST ST - TULSA, OK Position Type Part Time Job Shift Day Job Category Human Resources

Description

Holland Hall was established in 1922 and currently serves approximately 1,000 preK through 12th grade students in a coeducational setting. An Episcopal school distinguished by an excellent academic program and a student-centered environment emphasizing a holistic approach to education, we strive to provide a challenging, comprehensive educational experience grounded in a rigorous liberal arts, college preparatory curriculum that promotes critical thinking and life-long learning. We seek to foster in each student a strong moral foundation and a deep sense of social responsibility in an open, ecumenical environment. Holland Hall graduates attend colleges and universities across the country, including some of the nation’s most selective institutions. The Holland Hall community welcomes faculty and students of diverse racial, cultural, and religious backgrounds. For more information on Holland Hall, please visit www.hollandhall.org.

This position is part-time and is primarily responsible for managing onboarding and assisting the HR department.

Primary Duties:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Answers frequently asked questions from employees relative to standard policies etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Oversee the onboarding process for new hires and rehires, ensuring all progress is tracked through the applicant tracking system.
• Administer two learning management systems, including initiating training and monitoring training completion within both systems.
• Implement and administer the background and drug testing system.
• Contribute to various ad hoc projects, such as annual employee drug testing, employment verification forms, maintaining campus-wide State and Federal labor law posters, auditing files within the HRIS for accuracy etc.
• Collaborate closely with the Director of Auxiliary Programs during and leading up to Summer Programs to ensure the onboarding and verification of all student and adult workers.
• Performs other duties as assigned.

The above essential functions are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills. Employees are expected to perform other job-related duties as assigned.

Qualifications

MINIMUM EDUCATIONAL BACKGROUND DESIRED

• Associates Degree or minimum of 1-2 years equivalent experience required. Bachelor's degree preferred.
• Proficient with the Google Suite of products and Microsoft Word and Excel required.

PREVIOUS RELATED EXPERIENCE DESIRED

• Previous experience working with Paycom systems .

EXPECTATIONS / REQUIREMENTS FOR SUCCESSFUL PERFORMANCE

• Exceptional organizational skills and ability to handle numerous projects at the same time.
• Excellent written, oral, and interpersonal skills.
• Creativity and flexibility as needed.
• Ability to collaborate with colleagues in departments and across campus.
• Strong computer skills.
• Must be a self-starter, team player, problem solver and able to maintain strict confidentiality standards.
• Regular attendance is required for successful completion of job duties.

WORKING CONDITIONS

• Working hours to be determined.
• Primarily works indoors in standard office conditions and climate.
• Activities include walking, standing, bending, kneeling, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual activity. The work is performed primarily indoors.
• Occasionally lift up to 30 pounds.
• May work at a desk and computer for extended periods of time.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
• This position may be eligible for hybrid work.