Executive Assistant to the President

Job Details

Level Experienced Job Location Community Care College - Tulsa, OK

Description

Community HigherEd is seeking an Executive Assistant to the President to provide administrative support to the President of our 3 college campuses (Community Care College, Clary Sage College, and Oklahoma Technical College).

A successful candidate will have a Bachelor’s degree in Business or a related field, or substantial work experience in an executive-level environment. Ability to work with a high level of integrity and keep all things confidential. Must be self-motivated, a team player, and deliver excellent customer service at all times. Experience with project management, planning events, budgeting, public relations/marketing, and maintaining an Executive's calendar and appointments is required. Strong technical skills, proficient in Microsoft Office and Google Suite with the ability to learn new software.

Full-time, Monday through Friday, with occasional evening/weekend events. Great benefits!

Skills/Abilities:

• Highly developed interpersonal skills and strong emotional intelligence.
• Must be a motivated and enthusiastic self-starter with the ability to work well under pressure
• Customer-service-oriented with strong interpersonal, oral, and written communication skills
• Strong organizational and project management skills
• Administrative experience with exceptional attention to detail
• Proficient with Google Suite and Microsoft Office, with the ability and willingness to learn new programs and systems as needed.

Duties/Responsibilities:

• Develop strategies and carry out routine office duties to achieve efficiency and effectiveness in the office of the president
• Develop and maintain efficient filing systems
• Handle confidential materials relevant to company business. Organize materials and data appropriately in both
  hard and electronic formats
• Engaging in internal and external communications on behalf of the President and those persons reporting to the
  President
• Preparing and maintaining various reports and manuals.
• Receiving, date stamping, and routing of mail as needed
• Answering, assisting, and directing phone calls as needed
• Copying and distribution of various materials
• Executing special projects as assigned
• Coordinate, collaborate, and work with other departments as needed
• Produce high-quality communications, oral and written, on behalf of the college and/or President as assigned
• Prepare reports, proposals, and other documents when necessary
• Manage projects that may include researching, typing, compiling data, and communicating with various individuals
  or departments to obtain appropriate information
• Interact daily with students (customers), management, vendors, and employees, ensuring the high quality
  standards and corporate values are portrayed on behalf of the college
• Assist the President, Department Heads, and other faculty members with various compliance issues
• Be present for all meetings relating to the President’s office, such as retention, faculty, graduation etc., and must also
  participate in other committees as assigned, take minutes, and track attendance
• Organize and manage details of the three college campus functions as needed
• Make appointments and keep track of the President’s calendar
• Create an environment of Excellence in Customer Service for students
• Act with the utmost decorum and professionalism at all times to reflect excellence in representing our president
  and school
• Be a liaison between the President and employees and students
• Participate in the planning and execution of campus events as needed

Project Management:

• Participate in the planning and execution of campus events as needed
• Creates and executes project work plans and revises as appropriate to meet changing needs and requirements
• Identifies resources needed and assigns individual responsibilities when needed
• Manages day-to-day operational aspects of a project and scope
• Review deliverables prepared by the team before passing them to the President
• Effectively applies the college’s methodology and enforces project standards
• Communicate with the President the status and timeline of projects
• Minimizes the company’s exposure and risk on a project
• Ensures project documents are complete, current, and stored appropriately

Benefits:

• Health, Dental, Vision, Life Insurance
• Generous paid time off policy
• Paid holidays, Birthday, Bereavement, and Volunteer Day
• Internal Educational Assistance Program
• Professional Development
• 401k retirement plan and 4% match
• Free monthly student services at Clary Sage College and Community Care College

Who We Are:

Community HigherEd Institute is Oklahoma’s only private non-profit technical college system based in Tulsa, Oklahoma that is dedicated to improving the lives of aspiring professionals through each of its three campuses, Community Care College, Clary Sage College, and Oklahoma Technical College.

Established in 1995, The College’s mission is to transform lives and contribute to society by providing career-focused higher education opportunities that empower students to obtain successful employment, develop leadership skills, and serve their communities. The College culture is encapsulated in the C.A.R.E.S acronym that highlights the engrained mentality of all members of faculty, staff, and administration alike: courtesy, accountability, respect, excellence, and success.

Required Skills/Abilities:

• Highly developed communication and interpersonal skills.
• Strong customer service skills
• Exceptional professionalism, situational awareness, and emotional intelligence.
• Excellent problem-solving skills.
• Strong technical skills; extremely proficient in Google Suite, MS Word, Excel, and other basic campus management software.
• Ability to work evenings and weekend hours, as required for occasional meetings and events.

Education and Experience:

• High school diploma or equivalent required.
• Bachelor’s degree in Business or related field or substantial work experience in an executive-level environment.
• Executive-level administrative expertise, including executive calendar management.
• Project management and event planning experience.
• Experience in a non-profit setting preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 20 pounds at times.
• Ability to navigate to and around all areas of the college campuses.
• This position requires occasional travel between 3 local campuses within a 2-mile radius using a personal vehicle.