Executive Assistant
apply now Back To Search ResultsLOCATION: Tulsa, Oklahoma
FLEXIBILITY: Hybrid/Onsite
SALARY: $70,000 - $75,000
SALARY: $35 - $37/hour
POSTED: April 7, 2025
JOB TYPE: Contract To Hire
JOB ID: 30901
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Compensation: $35-$37 / hour
Location: Tulsa, OK (Onsite)
Position: Executive Assistant
Inceed has partnered with a great company to help find a skilled Executive Assistant to join their team!
This is an exciting opportunity for a dependable and detail-oriented professional to provide high-level support to senior executives within a dynamic and fast-paced corporate environment. This role offers the chance to manage a wide range of administrative functions, coordinate communications across departments, and play a key role in executive operations. With a focus on confidentiality, professionalism, and proactive support, this is an excellent position for someone who thrives on organization, multitasking, and solving problems before they arise.
Responsibilities:
• Provide administrative support to executives and senior management across multiple departments
• Handle sensitive documents and information with discretion
• Prepare materials and coordinate logistics for board communications and meetings
• Update and maintain corporate records, including minute books and officer listings
• Manage and schedule internal calendars, corporate deadlines, and office communications
• Answer and direct calls related to corporate and investor relations
• Organize vendor accounts, process invoices, and coordinate supply needs
• Prepare and manage executive expense reports
• Update and distribute emergency procedures and internal documentation
• Oversee investor relations updates for the company website
• Coordinate and distribute press releases through official channels
• Plan and manage corporate events, conferences, and earnings calls
• Arrange complex travel itineraries and ensure timely reminders and follow-up
• Coordinate employee recognition initiatives, including birthdays and service awards
• Manage external records storage and retrieval systems
• Assist with budget preparation and professional service agreements
• Perform other administrative tasks as needed
Required Qualifications & Experience:
• 5+ years of experience supporting executives in a corporate setting
• Strong organizational skills with attention to detail and ability to multitask
• Excellent verbal and written communication skills
• Professionalism in handling confidential information
• Ability to work independently and manage multiple priorities
• Proficiency in Microsoft Office tools
• Notary public certification or willingness to obtain
• Legal background
Nice to Have Skills & Experience:
• Experience coordinating corporate compliance and investor relations
• Familiarity with managing content on corporate websites
• Knowledge of coordinating press communications and public filings
Perks & Benefits:
• 3 different medical health insurance plans, dental, and vision insurance
• Voluntary and Long-term disability insurance
• Paid time off, 401k, and holiday pay
• Weekly direct deposit or pay card deposit
Other Information:
• Full-time, onsite position
• Reports to senior-level executive leadership
• Supports multiple departments and cross-functional teams
If you are interested in learning more about the Executive Assistant opportunity, please submit your resume for consideration. We are unable to provide sponsorship at this time.
We are Inceed, a staffing direct placement firm who believes in the possibility of something better. Our mission is simple: We’re here to help every person, whether client, candidate, or employee, find and secure what’s better for them.
Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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About Us
Inceed is a staffing and recruiting team full of people-loving people. Specializing in the IT and Finance & Accounting fields, we thrill at the opportunity to help you discover the next step in your career or, as we call it, your “something better”. And with the broad reach of our multiple branches, we’re able to do so nationwide.
It feels weird tooting our own horn, but we are super proud to be:
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Once we synch up with you to discuss a job posting, we value connection above all else. After all, how can we know if it’s a culture fit, a lifestyle fit, a passion fit, if we don’t truly know the person behind the resume?