Executive Assistant

Posting Details

Position Information Position Title Executive Assistant Job Description The Assistant to the Dean of the College of Engineering and Computer Sciences will be the primary contact for Dean’s Office with the general public, staff, faculty, and students.

Essential Functions (Responsibilities):

• Primary contact for Dean’s office
• Assist Dean with Promotion and Tenure (tracking deadlines, updating appropriate Teams channels, create and send out Dean’s memos)
• Assist Dean with Annual Reviews (collect data, submission tracking, meeting scheduling and letter writing)
• Marketing Department Liaison (attend meetings, take notes and follow-up on action items)
• Letter writing (Letters of Support, Promotion and Tenure and Contract Reviews)
• Generate, collect and track college metrics data
• Maintain a Pro-Card account
• Primary contact for Dean’s front office – including phone calls
• Maintain the Dean’s calendar/appointments
• Handle Dean’s office travel arrangements and function attendance
• College faculty committee elections
• Maintenance of various spreadsheet/data information
• Institutional Advancement assistance and primary interface (Resolution files, Greeting Cards, etc.)
• Oversee college functions
• Provide general support for the Dean’s office as requested/identified
• Other Duties as assigned

Required Qualifications Excellent oral, written, organizational and interpersonal skills; the ability to work under limited supervision; the ability to handle multiple tasks while meeting deadlines; demonstrated effectiveness in working with a variety of administrative levels and diverse groups of people located both internally and externally to the institution. Previous experience in an academic setting. Familiarity and/or proficiency with standard office work applications (Word, Excel, Adobe, etc.). Preferred Qualifications Physical Demands Standard Office Environment Posting Detail Information Posting Number S943P Open Date 12/23/2024 Close Date Open Until Filled Yes Special Instructions to Applicants Advertising Summary

EEO Statement

EEO Statement Eeo Statement Summary The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. How did you hear about this employment opportunity?
   • Indeed
   • Internal Job Posting
   • Agency Referral
   • LinkedIn
   • Personal Referral
   • Website
   • Other

Documents Needed To Apply

Required Documents

1. Resume

Optional Documents

1. Cover Letter