Organization

Election Support Services

Pay

$18.07

Pay Frequency

Hourly

Full Time / Part Time

Full time

Job Summary

Under general supervision, assists Election Support Coordinator in coordinating and supervising data entry, ballot processing, training, and customer service by performing the following duties.

Job Description

ESSENTIAL JOB FUNCTIONS

• Assist with supervision of absentee application data entry, communicate directly with voters requesting absentee ballots and resolve issues as needed.
• Maintain files and correspondence logs as well as trains and supervises other full time and part time staff in data entry.
• Assist with managing Absentee Early In-Person Voting sites.
• Coordinate data entry with Registration department to ensure accurate and timely processing for ballot distribution.
• Maintain computer records for early absentee voting and annual requests.
• Process all Military Oversees Absentee Ballot (MOAB) information and Federal Write-in Absentee Ballots (FWAB) as well as Emergency Absentee Ballot requests.
• Maintain absentee voting files in the Modern Election Support Application (MESA) computer system.
• Assist Election Support Coordinator in solving problems which may occur during any election.
• Assist with supervision of absentee ballot processing including meeting deadlines and maintaining absentee mailing packets supplies for each election mailing.
• Assist with precinct change letter mailings and entry of undeliverable mail.
• Assist Election Support Coordinator in all Absentee mail processing including managing board meeting processing and ballot scanning as well as ballot printing for all Military Overseas Absentee Ballots (MOAB).
• Train and manage Special Absentee Board Members in the specific duties required.
• Assist Absentee Data Entry department in data entry, filing and maintaining ballot distribution lists.
• May train part time staff to assist in board meetings and Absentee Ballot mailing.
• Assist with supervision of precinct supply checkout staff.
• Assist with restocking supplies in precinct bags, boxes and notebooks.
• Assist with supervising, coordinating, and training for Nursing Home Absentee Voting Boards.
• Assist with ballot accounting and security.
• Perform other duties as assigned.

Additional Job Description

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Skill in:

• Receiving the public
• Adult training techniques
• Communicating clearly
• Organizing information and maintaining records and files
• Operating a personal computer; accurate and efficient data entry

Knowledge of:

• Departmental policies and procedures
• Election law and the Secretary’s Digest
• Microsoft Word, Excel, Access and Power Point software programs; laptop computer equipment, presentation equipment, including projector and speaker systems, and current voting equipment
• Tulsa County and the voting precincts
• Street indexes, maps and boundaries relating to all Tulsa County entities and unincorporated areas of Tulsa County

Ability to:

• Proofread and detect errors
• Train adults and supervise others
• Understand and follow oral and written instructions
• Communicate clearly, write routine reports and correspondence
• Exercise tact, patience and courtesy in dealing with others, cooperate and work with others
• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form

SUPERVISORY RESPONSIBILITIES

Assists in supervising one full-time employee and may supervise the work of part-time employees, as needed. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, and training part-time employees; planning, assigning, and directing work; and addressing complaints and resolving problems.

EDUCATION AND/OR EXPERIENCE

Associate’s Degree in Business, Management, Accounting or Education from and accredited college or university; plus at least one year of related experience.

CERTIFICATES, LICENSES, REGISTRATIONS

None Required

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to assume a stationary position, operate, activate, use, prepare, inspect, detect, position, reach with hands and arms, and communicate, convey, express oneself, exchange information. The employee is occasionally required to move or transverse, ascend/descend, traverse, and position self (to) move. The employee must regularly transport, move, position, put, install up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to working near moving mechanical parts; outside weather conditions; and vibration.

The noise level in the work environment is usually moderate.

EEO STATEMENT

Tulsa County does not discriminate against any individual because of race, color, sex, age, religion, national origin, ancestry, marital status, disability or political affiliation (except when such person advocates or belongs to an organization which advocates the overthrow of our constituted government by force or violence) with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County.

NOTE: Job descriptions are subject to change based on changing business needs and conditions.

Location

Tulsa County Election Board