Department Assistant II

Posting Details

Position Information Position Title Department Assistant II Job Description Job Summary: The Department Assistant reports to the Assistant Director of Operations and Finance and is responsible for managing our front desk operations as well as providing administrative support to University School staff, students, and families. Essential Functions (Responsibilities):

• Greets visitors, answers, and routes incoming calls.
• Handles routine correspondence for the department leadership.
• Purchases and maintains office supplies as needed.
• Processes mail.
• Assists with travel arrangements.
• Maintains reception and common areas.
• Assists in compilation and retention of meeting minutes.
• Provides support for University School events and functions.
• Maintains confidentiality and discretion regarding college data, files, and personnel information.
• Performs other duties as assigned/needed.

Required Qualifications Knowledge/Skill/Ability

• Excellent organizational, communication, and customer service skills.
• Ability to multi-task efficiently in a fast-paced environment, drive projects to completion, and act with a sense of urgency.
• Experience with Microsoft Office programs.
• Excellent verbal and written communication skills, ability to communicate effectively at all levels of the company.
• Demonstrated effectiveness in working with a diverse group of people.
• High attention to detail, demonstrated practice of establishing effective priorities and meeting deadlines.

Equivalent Education/Experience

• High School Diploma required.

Preferred Qualifications Experience working with children or in a school environment preferred.


Physical Demands Special Job Dimensions: Work requires working with highly sensitive or confidential information.
Note: The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description. Posting Detail Information Posting Number S863P Open Date 09/11/2024 Close Date Open Until Filled Yes Special Instructions to Applicants Advertising Summary

EEO Statement

EEO Statement Eeo Statement Summary The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents

1. Resume

Optional Documents

1. Cover Letter