Advancement Services Coordinator

Posting Details

Position Information Position Title Advancement Services Coordinator Job Description The Advancement Services Coordinator is responsible for all aspects of data entry, record accuracy and gift fulfillment for donors at all levels, conducts database queries and generates reports for multiple needs, and supports enhanced organizational use of Raiser’s Edge and Tessitura software systems. The position reports to the Director of Advancement Services oversees gift receipting, ensures database accuracy, and plays a key role in donor record organization, gift processing, and related reporting.

Essential Responsibilities:

• Creates and scans batches to be processed by Advancement Services Specialists.
• Reviews gift batches, pulls and sends donor receipts and back up to appropriate
  person for thank you per department procedures.
• Processes gift batches in Tessitura, creating membership cards, and generating thank-you communications.
• Have working knowledge of both Raiser’s Edge and Tessitura systems so you may
  serve as backup for all positions within Advancement Services.
• Handle management of donor thank you letters being mailed and scanned into Perceptive Content.
• Maintains procedural documentation.
• Supports efforts to broaden system use and proficiency throughout organization.
• Maintains department and donor files ensuring accuracy and completeness.
• In collaboration with staff, supports mailing projects, and provides superior service to internal and external constituents.
• Performs other duties as assigned.
  
  

Required Qualifications Equivalent Education/Experience
Bachelor’s Degree in in Marketing, Communications, Business or related field; will accept compensating experience in lieu of degree
Two years of comprehensive data base experience
Familiarity with Tessitura platform, Blackbaud’s Raiser’s Edge or similar CRM system
Background in IS training for an array of users

Knowledge/Skill/Ability
Proficiency in gift processing (entry to fulfillment), superior analytical and organizational skills Exacting attention to detail and accuracy
Excellent interpersonal communication and writing skills
Service-oriented personality with ability to creatively solve problems
Professional and courteous representation of Gilcrease Museum and managing partner, The University of Tulsa Proficient in PC or Mac software applications, including Word, Excel, Outlook and virtual platforms Preferred Qualifications None Physical Demands Minimal Physical Demands Posting Detail Information Posting Number S879P Open Date 09/27/2024 Close Date Open Until Filled Yes Special Instructions to Applicants Advertising Summary

EEO Statement

EEO Statement Eeo Statement Summary The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents

1. Resume

Optional Documents

1. Cover Letter