Administrative Assistant - Tulsa

Thermal Specialties is looking for an Administrative Assistant for our Heat Treat Division in Tulsa, OK.
The purpose of this position is to: 1) Coordinate and process order receiving and entry into Visual Shop 2) Maintain and manage customer paperwork during order processing 3) Answer inbound customer call requests for pick-up and order status questions 4) Process final shipping paperwork and assemble delivery package 5) Maintain customer files including customer's PO, TSI shop order, shipper, certification, and invoice.

Role and Responsibilities:

• Coordinate and process order receiving and entry into Visual Shop
• Maintain and manage customer paperwork during order processing
• Answer inbound customer call requests for pick-up and order status questions
• Process final shipping paperwork and assemble delivery package
• Maintain customer files including customer's PO, TSI shop order, shipper, certification, and invoice
  

Qualified Candidates must possess:

• Education must be a high school diploma or equivalent
• Bachelors degree in business is preferred.
• Valid driver’s license
• Minimum 2 years experience in a manufacturing industry
• Exposure to accounting principles; excellent organization; excellent computer skills.
• Has knowledge of commonly used concepts, practices, and procedures within manufacturing industry.
• Must be able to interact with employees and customers of varied backgrounds. Must be a team player and work well both independently and in a team environment.
  

Job Type: Full-time

Benefits:

• Paid Time Off
• Health insurance
• Dental insurance
• Vision insurance
• Short and long-term disability
• Life insurance
  
• 401K & Roth (matching available)
• Flexible Spending Account
• Employee Assistance Program