Administrative Assistant -Enrollment Management
Position Details
Req ID:
req19322
Position Title:
Administrative Assistant -Enrollment Management
Position Type:
Staff Full-Time
Position Number:
GS9108
OSU Campus:
Tulsa - Center for Health Sciences/OSU Medicine
Department:
Enrollment Management
Location Address:
1111 West 17th Street
Tulsa , Oklahoma, 74107
United States
Hiring Supervisor:
Hiring Range:
(Contingent upon available funding):
16.00 - 18.00, Hourly
Work Schedule:
Typically 8 hrs/day, 5 days/week
Faculty Appt Period:
Job Summary:
Job Summary:
The Administrative Assistant provides essential operational and clerical support to the Office of Enrollment Management, emphasizing customer service for all OSU-CHS constituents and visitors. This role involves effective collaboration with colleagues and support for the Managing Director of Enrollment Systems and Analytics, as well as the Admissions and Recruitment teams, including applicant evaluations for the College of Osteopathic Medicine. Additionally, the assistant helps the Registrar with student record requests and supports Financial Aid personnel and students seeking assistance.
Environmental Hazards:
Typical office environment.
Physical Requirements:
Ability to lift and carry 8-10 pounds, stoop, reach, stand, walk, finger, grasp, feel, talk, hear, see, and perform repetitive motions with or without reasonable accommodations.
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Special Instructions to Applicants
IMPORTANT! APPLICANTS PLEASE READ!
For full consideration, please ensure all employment history is correct and complete. An Edit button (on the right) is available which allows you to add information.
In addition, OSU Medicine’s Customer Service Philosophy is:
“We enrich lives by providing compassionate care and amazing service to every life we touch.”
We achieve our service standards with employee behaviors centered on safety, courtesy, presentation, and efficiency.
Safety is:
-Be aware of environment
-Be intentional in your actions
-Ensure accuracy
-Mitigate potential hazards
Courtesy is:
-Welcome and actively engage in a friendly and respectful manner
-Be responsive, polite, and helpful
-Smile
-Demonstrate care and concern
-Show appreciation and say “Thank You”
Presentation is:
-Be professional
-Have a clean and neat appearance
-Maintain a clean and organized work area
-Remember what you represent at all times
Efficiency is:
-Respond to needs in a timely manner
-Organize and prioritize your work
-Be available and respect others’ time
-Be innovative
Education & Experience
Position Qualifications:
Required:
-2 years college/technical training or equivalent experience
-Valid Driver's License
Skills, Proficiencies, and Knowledge:
- Knowledge of computer software programs and the ability to learn and use other systems that may be used within the University or department
- Must possess excellent communication and organizational skills, must demonstrate accuracy in work, be attentive to detail, demonstrate a high level of professionalism, and be able to function effectively within a team
- Must maintain electronic filing systems and records
- Must possess excellent customer service, time management and problem solving skills, and the ability to multi-task