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<h2>Job Details</h2> Job Location Tulsa, OK <h2>Description</h2> JOB SUMMARY Provides varied front desk and support functions. Answers the phone, greets and screens requests of applicants, clients, and other callers, relays appropriate information and routes persons to proper personnel with continuous awareness of maintaining a positive agency image. Provides assistance and support to families completing registration forms. Reviews and copies required documentation for program acceptance. Is familiar with data entry process and will complete data entry as required by School Director and Assistant Director. ESSENTIAL JOB FUNCTIONS The functions outlined in this job description are examples of the general nature of those performed by employees in this position. Any combination of these functions and responsibilities may be performed. The list is descriptive only and should be used for no other purpose. Management retains the right to revise job functions at any time. These functions are not to be construed as exclusive or all-inclusive. <ul> <li>Ensures the readiness of the reception area for each working day; have all front desk activities fully operational at the start of business hours</li> <li>Provides the best customer service practice to parents, children, office staff, volunteers and program partners</li> <li>Responsible for answering all incoming calls timely and transferring to appropriate parties; is courteous, polite and helpful to the public and clients at all times with continuous awareness of maintaining a positive agency image</li> <li>Greets and assists all office visitors, vendors and clients and maintain a sign in/out log. Ensure that the building is secure and strangers are not allowed entry</li> <li>Track parent fees and child care subsidy (EBT reports) and generate invoices and collect tuition for parent fees and co payments</li> <li>Prepare bank deposits. Run weekly and monthly reports and distribute as needed</li> <li>Schedule all meeting room and space reservations and ensure proper set-up when needed</li> <li>Communicates TEI information and relevant policies and program information to clients</li> <li>Reports any concerns regarding safety, customer service, client complaints, and noncompliance of TEI policies and procedures to School Director</li> <li>Assists with storage area management</li> <li>Responsible for disseminating internal communication, mail, messages, faxes, email, memos, etc.</li> <li>Orders, maintains and distributes office supplies, medical and first aid materials</li> <li>Establishes and maintains administrative documents, office systems, files, and other administrative front desk reports</li> <li>Responsible for maintaining the database, duties include but are not limited to data input and retrieval, data tracking, report compilation and data auditing. Track medication log and ensure that children are receiving medication</li> <li>Compile Child Plus Content Area and Utilization reports and submit monthly reports to applicable program personnel</li> </ul> SUPERVISORY RELATIONSHIPS Works under the direct supervision of the Director of Family Services. There are no supervisory responsibilities. KNOWLEDGE AND SKILLS Excellent customer service skills. Effective verbal and written communication skills. Computer skills a plus. Knowledge of community services. Requires ability to work with the public, ability to work with parents and young children. Demonstrates the ability to work collaboratively with staff, vendors, and clients Must maintain strict and absolute confidentiality of clients, programs, employees, and other department data and sensitive information. Must maintain professional business attitude and demeanor. Ability to follow simple to complex oral and written instructions with ability to read and interpret information efficiently and effectively. Must be able to accurately audit records and forms for accuracy and compliance with policy, procedure, regulation, and laws. Must be absolutely accurate with information provided to internal and external clients. Must adhere to TEIs ISMART shared values: I-Integrity, S-Shared Purpose, M-Mutual Respect, A-Accountability, R-Reflective Practice, and T-Teamwork. EDUCATION AND WORK EXPERIENCE High School Diploma/G.E.D., 1-2 years of clerical or administrative assistant experience which included the following areas of responsibility: data input/retrieval, report compilation, and auditing information. Basic intermediate MS Office skills, advanced database software skills, advanced organizational skills, efficiency skills and excellent attention to detail. Position preferences: knowledge of DHS regulations, HHS performance standards, bilingual (Spanish/English). OTHER Primarily an office position with some local travel (exposure to normal traffic hazards). Will be working in filing cabinets which require bending, stooping, lifting, pushing and pulling throughout the day. Ability to lift and carry up to 25 pounds. Regular and reliable attendance required. <h2>Qualifications</h2> Provides varied front desk and support functions. Answers the phone, greets and screens requests of applicants, clients, and other callers, relays appropriate information and routes persons to proper personnel with continuous awareness of maintaining a positive agency image. Provides assistance and support to families completing registration forms. Reviews and copies required documentation for program acceptance. Is familiar with data entry process and will complete data entry as required by School Director and Director of Family Services. ESSENTIAL JOB FUNCTIONS The functions outlined in this job description are examples of the general nature of those performed by employees in this position. Any combination of these functions and responsibilities may be performed. The list is descriptive only and should be used for no other purpose. Management retains the right to revise job functions at any time. These functions are not to be construed as exclusive or all-inclusive. <ul> <li>Ensures the readiness of the reception area for each working day; have all front desk activities fully operational at the start of business hours. </li> <li>Provides the best customer service practice to parents, children, office staff, volunteers and program partners. </li> <li>Responsible for answering all incoming calls timely and transferring to appropriate parties; is courteous, polite and helpful to the public and clients at all times with continuous awareness of maintaining a positive agency image. </li> <li>Greets and assists all office visitors, vendors and clients and maintain a sign in/out log. Ensure that the building is secure and strangers are not allowed entry. </li> <li>Track parent fees and child care subsidy (EBT reports) and generate invoices and collect tuition for parent fees and co payments. </li> <li>Prepare bank deposits. Run weekly and monthly reports and distribute as needed. </li> <li>Schedule all meeting room and space reservations and ensure proper set-up when needed. </li> <li>Communicates TEI information and relevant policies and program information to clients. </li> <li>Reports any concerns regarding safety, customer service, client complaints, and noncompliance of TEI policies and procedures to School Director. </li> <li>Assists with storage area management. </li> <li>Responsible for disseminating internal communication, mail, messages, faxes, email, memos, etc. </li> <li>Orders, maintains and distributes office supplies, medical and first aid materials. </li> <li>Establishes and maintains administrative documents, office systems, files, and other administrative front desk reports. </li> <li>Responsible for maintaining the database, duties include but are not limited to data input and retrieval, data tracking, report compilation and data auditing. Track medication log and ensure that children are receiving medication. </li> <li>Compile Child Plus Content Area and Utilization reports and submit monthly reports to applicable program personnel. </li> </ul> SUPERVISORY RELATIONSHIPS Works under the direct supervision of the Director of Family Services. There are no supervisory responsibilities. KNOWLEDGE AND SKILLS Excellent customer service skills. Effective verbal and written communication skills. Computer skills a plus. Knowledge of community services. Requires ability to work with the public, ability to work with parents and young children. Demonstrates the ability to work collaboratively with staff, vendors, and clients Must maintain strict and absolute confidentiality of clients, programs, employees, and other department data and sensitive information. Must maintain professional business attitude and demeanor. Ability to follow simple to complex oral and written instructions with ability to read and interpret information efficiently and effectively. Must be able to accurately audit records and forms for accuracy and compliance with policy, procedure, regulation, and laws. Must be absolutely accurate with information provided to internal and external clients. Must adhere to TEI’s ISMART shared values: I-Integrity, S-Shared Purpose, M-Mutual Respect, A-Accountability, R-Reflective Practice, and T-Teamwork. EDUCATION AND WORK EXPERIENCE High School Diploma/G.E.D., 1-2 years of clerical or administrative assistant experience which included the following areas of responsibility: data input/retrieval, report compilation, and auditing information. Basic – intermediate MS Office skills, advanced database software skills, advanced organizational skills, efficiency skills and excellent attention to detail. Position preferences: knowledge of DHS regulations, HHS performance standards, bilingual (Spanish/English). OTHER Primarily an office position with some local travel (exposure to normal traffic hazards). Will be working in filing cabinets which require bending, stooping, lifting, pushing and pulling throughout the day. Ability to lift and carry up to 25 pounds. Regular and reliable attendance required. Applicant must be bilingual, with the ability to communicated effectively in English and Spanish.

Tulsa Educare

Bilingual Administrative Assistant (Spanish)

<h2>Job Details</h2> Job Location Tulsa, OK Job Category Admin - Clerical <h2>Job Description</h2> Essential Qualities The Compliance Associate at Tulsa Educare is responsible for collecting, documenting, and monitoring child health data and ensuring compliance with all health and safety regulations (EHS/DHS/NAEYC). Tulsa Educare is seeking a Compliance Associate who embodies these essential qualities: <ul> <li>Self-motivated, dependable, and physically able to perform tasks in various environments</li> <li>Independent and creative thinker, and ability to quickly adapt to changes, demands, and initiatives</li> <li>Commitment to providing outstanding customer service</li> <li>Practice effective team behavior and demonstrate effective interpersonal skills with a diverse audience</li> <li>Qualified (and not prohibited) to work around children</li> <li>Legally authorized to work in the United States</li> </ul> Essential Functions The functions outlined in this job description are examples of the general nature of those performed by employees in this position. Any combination of these functions and responsibilities may be performed. The list is descriptive only and should be used for no other purpose. Management retains the right to revise job functions at any time. These functions are not to be construed as exclusive or all-inclusive. Child Health <ul> <li>Oversees the school’s implementation of the agencies child health and safety protocols including child classroom exclusions</li> <li>Serve as the ongoing point of contact at the school level for families and/or teachers with health and/or nutrition questions including those related to illness and exclusions</li> <li>Work collaboratively with families, and Family Advocates as necessary, to gather information to ensure compliance with the State Early and Periodic Screening, Diagnostic and Treatment (EPSDT) including ensuring health insurance coverage</li> <li>Document and monitor child health data in ChildPlus according to set requirements; track follow up on all referrals</li> <li>Perform sensory screenings as required; collaborate with teachers to ensure timely completion of required developmental and social emotional screenings </li> <li>Maintain and audit electronic child files</li> <li>Responsible for accurate medication documentation, incident/injury reporting, and allergy tracking</li> </ul> Health and Safety <ul> <li>Facilitate and/or ensure all necessary health and safety staff trainings are scheduled for existing and new employees</li> <li>Ensure safe environment (playground, classroom, building, etc.) monitoring systems are performed as required </li> <li>Complete monthly emergency drills and tests and ensure maintenance of health supplies </li> <li>Document and ensure completion of maintenance and safety hazards using the internal Work Ticket system</li> </ul> Other <ul> <li>Facilitate and/or schedule family engagement as requested around child health and/or health and safety and nutrition</li> <li>Participate in regular supervision, team/staff meetings, multi-disciplinary child meetings, trainings, and advisory meetings as required</li> <li>Provides daily front desk coverage </li> <li>Complete weekly and/or monthly reports</li> <li>Assists with special projects, reports and other duties as needed </li> </ul> <h2>Qualifications</h2> Knowledge and Skills Broad knowledge and experience in: <ul> <li>Head Start Performance Standards, Child Care Licensing and child/adult food program regulations</li> <li>Making quick informed decisions regarding child health and safety and communication information to a variety of individuals </li> <li>Auditing of records and ensuring compliance with written or oral guidelines</li> <li>Developing collaborative partnerships and work in a team environment</li> <li>Balancing and prioritizing multiple projects and priorities and following through to completion</li> <li>MS Office skills, database software skills, organizational skills, efficiency skills and excellent attention to detail with a demonstrated commitment to completing assignments on a timely basis</li> </ul> Minimum Qualifications <ul> <li>Bachelor’s degree with 3-5 years of administrative assistant experience or High School Diploma/G.E.D with 5-6 years of administrative assistant experience</li> </ul> Other Primarily an office position with some local travel (exposure to normal traffic hazards). Must possess a valid Oklahoma Driver License and satisfactory driving record and use personal automobile to travel to locations other than primary office. Will be working in filing cabinets which require bending, stooping, lifting, pushing and pulling throughout the day. Ability to lift and carry up to 25 pounds. Regular and reliable attendance required.

Compliance Associate

<h2>Job Details</h2> Education Level Bachelor's <h2>Description</h2> Essential Qualities The EHS Partnership Specialist at Tulsa Educare is responsible for establishing and maintaining positive partnerships with Tulsa Educares Early Head Start Child Care Partnership grantees. The EHS Partnership Specialist will ensure compliance through direct and indirect services and provide coaching and mentoring. Tulsa Educare is seeking an EHS Partnership Specialist who will make the commitment to authentically lead with integrity and vision embodying these essential qualities: <ul> <li>Driven to work collaboratively with a diverse workforce</li> <li>Capability to adopt innovative approaches to developing and empowering others</li> <li>Maintain composure in high pressure environments</li> <li>Ability to quickly adapt to changes, demands and initiatives</li> </ul> Essential Functions The functions outlined in this job description are examples of the general nature of those performed by employees in this position. Any combination of these functions and responsibilities may be performed. The list is descriptive only and should be used for no other purpose. Management retains the right to revise job functions at any time. These functions are not to be construed as exclusive or all-inclusive. Partner Oversight <ul> <li>Develop a strong relationship with the EHS partners built on trust, support and follow-up</li> <li>Ensure the EHS-CCP external partners meet the Head Start Performance Standards (HSPS), either through direct services or training, based on the Memorandum of Understanding</li> <li>Develop systems and supports needed to maximize partner compliance with HSPS and all other relevant local and state licensing requirements</li> <li>Conduct regular visits to each partner, including unannounced monitoring visits, at least once every two weeks</li> <li>Ensure funded enrollment at all partner locations</li> <li>Participate in the development of program policies, service delivery plans, and ongoing monitoring of program quality</li> <li>Facilitate and/or schedule trainings necessary for partner staff to meet all HSPS and MOU requirements</li> </ul> Child Outcomes <ul> <li>Ensure all Education and Child Development Program Services, Transition Services, and Services for Children with Disabilities, and Family and Community Engagement Program Services HSPS are met, either through direct services or through training and support of partner staff based on MOU</li> <li>Implement a predictable schedule of coaching through observation, goal setting, action plan implementation, and reflection</li> <li>Lead, coordinate, and monitor the implementation of curriculum and assessment tools including child developmental screenings and Teaching Strategies GOLD</li> <li>Work closely with consultants for child referrals including mental health and disabilities</li> </ul> Family Outcomes <ul> <li>Ensure all Eligibility, Recruitment, Selection, Enrollment, and Attendance (EPSDT) and Family and Community Engagement Program Services HSPS are met, either through direct services or through training and support of partner staff based on MOU</li> <li>Develop, together with partners, a family engagement approach that meets HSPS. Ensure compliance with approach</li> <li>Ensure completion of the annual Family Assessment and Family Partnership Agreement with each EHS enrolled family</li> <li>Track and update documentation in ChildPlus</li> <li>Together with partner staff, maintain high daily child attendance and work with families to maintain child care subsidy</li> </ul> Child Health <ul> <li>Ensure all Health Program Services HSPS are met, either through direct series or through training and support of partner staff based on MOU</li> <li>Track and monitor child health compliance with the state Early and Periodic Screening, Diagnostic and Treatment (EPSDT) in ChildPlus</li> </ul> Other <ul> <li>Maintain and audit electronic child files to ensure completeness</li> <li>Participate in regular supervision, team meeting, multi-disciplinary and staff meetings/trainings as required</li> <li>Complete weekly and/or monthly reports</li> <li>Assists with special projects, reports and other duties as needed</li> </ul> <h2>Qualifications</h2> Knowledge and Skills Broad knowledge and experience in: <ul> <li>Head Start Performance Standards, child development and community resources</li> <li>Auditing of records and ensuring compliance with written or oral guidelines</li> <li>Facilitation of groups with strong communication skills and successful interpersonal relationship skills</li> <li>Developing collaborative partnerships and work in a team environment</li> <li>Balancing and prioritizing multiple projects and priorities and following through to completion</li> <li>MS Office skills, database software skills, organizational skills, efficiency skills and excellent attention to detail with a demonstrated commitment to completing assignments on a timely basis</li> </ul> Minimum Qualificationsl <ul> <li>Bachelor’s degree from an accredited college/university in Child Development, Early Childhood, Family Services or Social Work with three years’ of relevant early childhood field experience</li> <li>Certification or willingness to become certified in Family Development, Program for Infant Toddler Care and/or CLASS Preschool and Toddler Train the Trainer and demonstrate knowledge in Environmental Rating Scales (FECERS) and Conscious Discipline</li> </ul> Other Must possess a valid Oklahoma Driver License and satisfactory driving record and use personal automobile to travel to locations other than primary office (local traffic hazards). Ability to lift and carry up to 25 pounds. Regular and reliable attendance required

Early Head Start Partnership Specialist

<h2>Job Details</h2> Job Location Tulsa, OK Education Level Bachelor's Job Shift Day Job Category Education <h2>Description</h2> Essential Qualities The Lead Teacher at Tulsa Educare is responsible for the total classroom operation per Federal Head Start Performance Standards (HSPS) 1302 and any additional standard referring to classroom activity. The Lead Teacher oversees the day-to-day operation of assigned Teacher Assistant and/or Associate Teacher and is responsible for involving them in the planning and execution of daily classroom activities. Tulsa Educare is seeking a Lead Teacher who will make the commitment to perform with integrity and model these essential qualities: <ul> <li>Self-motivated, dependable and physically able to perform tasks in various environments</li> <li>Independent and creative thinker</li> <li>Ability to quickly adapt to changes, demands and initiatives</li> <li>Commitment to providing outstanding customer service</li> <li>Strong oral and written communications skills</li> <li>Practice effective team behavior and demonstrate effective interpersonal skills with a diverse audience</li> <li>Qualified (and not prohibited) to work around children</li> <li>Legally authorized to work in the United States</li> </ul> Essential Functions The functions outlined in this job description are examples of the general nature of those performed by employees in this position. Any combination of these functions and responsibilities may be performed. The list is descriptive only and should be used for no other purpose. Management retains the right to revise job functions at any time. These functions are not to be construed as exclusive or all-inclusive. High Quality Teaching Practices <ul> <li>Utilize assessment system to track each child’s ongoing developmental skill level in learning domains as required by the Head Start Performance Standards</li> <li>Utilize positive guidance theory and application to promote child social emotional development and well-being as well as classroom management</li> <li>Utilize data provided by our Local Evaluation Partners (LEP) to build on and improve classroom practice</li> <li>Co-construct weekly lesson plans utilizing information from curriculum, observations, parental input, and developmentally appropriate practice which include goals to support individualized plans to support each child’s developmental needs</li> <li>Provide content-rich environment with an enhanced focus on language, emergent literacy, problem-solving, numeracy, social-emotional, science and creative expression to promote school readiness for children and families</li> <li>Establish a daily schedule with routines and rituals to promote a safe and stable environment for children</li> <li>Ensure early intervention services are reported/obtained for children with concerns around developmental delays through the referral system</li> <li>Ensure the daily operations of the classroom is safe, stimulating and nurturing for children and adults </li> </ul> Compliance (EDUCARE LEARNING NETWORK, DHS, OHS, NAEYC) <ul> <li>Ensure compliance with the educational content mandates of the Head Start Performance Standards, program assessment, NAEYC accreditation standards and DHS licensing requirements</li> <li>Understand and support core features of Educare Learning Network (ELN)</li> <li>Ensure completion of required documentation including, but not limited to: Attendance, Meal Count, Family Contacts, Accidental Injury Reports, Ages and Stages Questionnaire and Internal referrals, emergency contacts, daily sheets, file sign in/out sheets, Child Plus data entry, home visits and parent conferences</li> </ul> TEAMWORK AND COMMUNICATION <ul> <li>Build and maintain good relationships to encourage collaboration, reflection, family engagement, high quality teaching practices and community relations with peers, families, volunteers and community partners</li> <li>Attend meetings/workshops that may include overnight and out-of-area travel as required</li> <li>Implement an interdisciplinary approach and reflection to build effective teams</li> <li>Create a system to ensure completion of classroom responsibilities, data entry and compliance requirements even when absences occur</li> <li>Perform other duties as assigned or required</li> </ul> Knowledge and Skills Broad knowledge and experience in: <ul> <li>Successful interpersonal relationship skills to maintain effective and satisfactory working relationships with interdepartmental and inter-department staff, vendors, clients, visitors, and contractors.</li> <li>Following oral and written instructions with ability to read, interpret, and present information efficiently and effectively.</li> <li>Accurately audit records and ensure compliance with written or oral guidelines.</li> <li>Taking initiative, multitasking and working well under pressure</li> <li>Maintaining strict confidentiality of extremely sensitive data, records, files, conversations, etc</li> <li>Solid computer skills, including MS Office</li> <li>Balancing and prioritizing multiple projects and priorities and following through to completion</li> <li>Must be driven to follow Tulsa Educare’s Shared Values: Kindness, Reciprocity, Positive Problem Solving, Inclusiveness, Data-driven Decision Making, and Courage. </li> </ul> <h2>Qualifications</h2> <ul> <li> Must meet one of the degree requirements below and hold a valid Oklahoma State Teaching Certification for children birth to eight. <ul> <li>Master or Bachelor degree in Early Childhood Education, Child Development or Early Childhood Special Education, or</li> <li>Bachelor degree or higher in any discipline with at least 36 college credits in Early Childhood, Child Development, or Early Childhood Special Education, or</li> <li>Bachelor degree in Social Work, Nursing, Psychology and Human Development and Family Studies with at least one year of experience teaching children, and 12 college hours of Early Childhood, Child Development or Early Childhood Special Education, or a Child Development Associate (CDA), or</li> <li>Bachelor degree or higher in any discipline with at least 36 college credits in Early Childhood, Child Development, or Early Childhood Special Education</li> </ul> </li> </ul> Other Classroom position with some local travel (exposure to normal traffic hazards). Work requires bending, stooping, lifting, squatting, kneeling, crawling, stretching, pushing and pulling throughout the day. Ability to lift and carry up to 25 pounds. Regular and reliable attendance required.

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