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<h2>Company Description</h2> RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact. <h2>Job Description</h2> Promotes and sells the organization's products and services within the Tulsa, OK area. This includes product range, or list of new and existing customer accounts to achieve significant sales targets. Develop revenue generation through the creation of sales leads, initiation of prospect calls, and establishment of ongoing rapport with existing and potential customers. Accountable for increasing sales/client ratio and expanding customer base. Owns a record of sales achievement. Responsibilities: <ul> <li>Pursue sales leads; visit existing and new customers who may be of strategic importance to the organization.</li> <li>Assess customer needs and suggest appropriate products and services.</li> <li>Respond to more complex customer inquiries; negotiate prices and delivery times within limits of authority, and conclude sales orders to meet revenue targets.</li> <li>Identify, research, and contact prospective customers and build positive relationships to generate future sales and repeat business.</li> <li>Refer sales leads, customer feedback, and information on competitor activity to appropriate contacts within the organization so they can respond to changing market conditions and customer demands.</li> <li>Develop long-term sales plans for key customers, monitor, and adapt sales activities to meet objectives.</li> <li>Establish annual, quarterly, monthly, or weekly sales plans and prioritize and schedule your own activities so these targets are met.</li> <li>Coach and mentor less experienced sales representatives to achieve their sales targets.</li> <li>Recommend to clients additional solutions and services the company provides, highlighting the advantages of the product or service, utilizing internal tools and resources as needed.</li> <li>Partners with internal resources to execute targeted deliverables within a timely manner.</li> <li>Provide extraordinary internal and external customer service throughout the sales process.</li> <li>Forecast accurately and maintain the system of record in Salesforce.com.</li> <li>Performs other related duties and participates in special projects as assigned.</li> </ul> <h2>Qualifications</h2> <ul> <li>Bachelor's degree in a discipline related to function of work 3 years of relevant work experience in sales.</li> <li>Ability to present to C-Level and Senior Management Executives, excellent written &amp; verbal communication skills required.</li> <li>Must be able consistently to identify critical elements, variables, and alternatives to develop solutions.</li> <li>Must be able to organize/prioritize existing resources and incorporate new information, as needed, to implement the most effective solutions.</li> <li>Able to communicate with people from all levels of the organization or with those who may be associated with the organization in order to negotiate outcomes, convey information or system requirements, and/or offer up solutions to problems.</li> <li>Actively participate in relevant job skills training and development activities.</li> <li>Desire to be a continuous learner of RRD's products &amp; services.</li> <li>Clear knowledge of the selling cycle with the ability to make cold calls on a daily basis.</li> <li>Familiar with standard software such as Word, PowerPoint, and Excel.</li> </ul> <h2>Additional Information</h2> For at least the first 6 months in this role at RRD, a non-recoverable draw is expected to be between $50,000 - $150,000 per year; after this period, the draw may change or decrease over time. This is a 100% commission-based role with unlimited earning potential. The actual rate of pay offered may vary based on factors such as education, skills, experience, proficiency, performance, shift, and geographic location. RRD offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. All your information will be kept confidential according to EEO guidelines. #LI-LC4 <a href="http://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf" target="_blank">RRD is an Equal Opportunity Employer, including disability/veterans</a>

Rr Donnelley

Sales Development Executive

Electrical Engineer (Oil and Gas) Job Type: Full-time Schedule: Monday to Friday Location: [Location] (In-person) Position Summary: This is an excellent opportunity for an early-career Electrical Engineer eager to gain hands-on experience, professional development, and mentorship. As a valued member of our team, you’ll contribute to a variety of electrical engineering projects, including bidding, performance evaluation, quality control, and production efforts. You’ll collaborate closely with our Instrumentation &amp; Controls (I&amp;C), design, and field teams, gaining broad exposure and sharpening your technical skills in a dynamic, supportive environment. Key Responsibilities: <ul> <li> Uphold Select Engineering's Core Values: Integrity, Honesty, Teamwork, and Quality. </li> <li> Execute assigned engineering tasks with diligence and professionalism, including consultation, design, equipment selection, coordination, safety review, and planning. </li> <li> Collaborate with clients to develop and implement project solutions. </li> <li> Assist in preparing project proposals. </li> <li> Provide timely written progress reports to clients and management. </li> <li> Manage assigned tasks under the guidance and mentorship of senior staff and supervisors. </li> </ul> Skills, Abilities, and Knowledge: <ul> <li> Strong organizational and interpersonal skills for effective teamwork and departmental efficiency. </li> <li> Self-motivated with the ability to work independently and manage multiple projects simultaneously. </li> <li> Comfortable engaging with clients and managing stakeholder expectations. </li> <li> Independent decision-making abilities that support successful project outcomes. </li> <li> Collaborative approach to working with cross-disciplinary teams to ensure seamless deliverables. </li> <li> Familiarity with SKM modeling software (preferred). </li> <li> Basic understanding of power supply systems up to 4160 volts, including utility power requirements. </li> <li> Knowledge of Motor Control Center (MCC) equipment. </li> <li> Exposure to oil and gas treatment and processing operations is a plus. </li> <li> Proficient in Microsoft Office (Outlook, Excel, PowerPoint). </li> <li> Ability to maintain confidentiality and handle sensitive project information. </li> <li> Strong written and verbal communication skills with an aptitude for knowledge sharing. </li> </ul> Education &amp; Certification Requirements: <ul> <li> Bachelor’s or advanced degree in Electrical Engineering. </li> <li> Engineer-in-Training (EIT) certification required (or the ability to obtain). </li> <li> Preferred: Professional Engineer (PE) license and prior experience in the oil and gas industry. </li> </ul> Operational &amp; Physical Requirements: <ul> <li> Strong interpersonal skills with the ability to work effectively in team environments. </li> <li> Willingness to travel approximately 10–20%. </li> <li> Commitment to maintaining a strong safety culture. </li> <li> Ability to work extended periods at a computer in an office setting. </li> <li> Willingness to conduct site visits to refineries, chemical plants, drilling platforms, manufacturing plants, gas processing plants, and pipelines. </li> <li> Comfortable climbing ladders and stairs to access process equipment and towers. </li> <li> Capability to use supplied air devices in potentially hazardous environments. </li> <li> Occasional entry into confined spaces. </li> <li> Valid driver’s license for passenger vehicles and light trucks. </li> <li> Ability to drive and navigate in unfamiliar locations. </li> <li> Proficiency with mobile devices for communication and data collection. </li> <li> Physical ability to walk at least ½ mile across uneven terrain and carry up to 20 pounds for ¼ mile. </li> <li> Readiness to quickly evacuate work locations during emergencies. </li> <li> Proficiency in reading and understanding complex technical documents in English. </li> <li> Clear communication skills, both in-person and over the phone. </li> <li> Ability to produce accurate, professional documentation and emails. </li> <li> Flexibility to work extended hours (nine or more hours per day) as required. </li> <li> Comfortable working in hazardous environments such as refineries and gas processing plants. </li> <li> Ability to utilize public transportation, hotels, and other travel accommodations for work-related travel. </li> </ul> Benefits: <ul> <li> 401(k) with employer matching </li> <li> Dental insurance </li> <li> Employee assistance program </li> <li> Flexible spending account (FSA) </li> <li> Health insurance </li> <li> Life insurance </li> <li> Paid time off (PTO) </li> <li> Vision insurance </li> </ul>

Ilocatum

Mid-Level Electrical Engineer - Need Help

Chart Industries, Inc.

Field Systems Engineer

Sales/Application Engineer I

<h3>Details </h3><ul> <li> Department: Medical Affairs Administration </li> <li> Schedule: Full-time days, Monday - Friday, 8a - 5p</li> <li> Hospital: Ascension St John</li> <li> Location: Tulsa, OK</li> </ul><h3>Benefits </h3>Paid time off (PTO) Various health insurance options &amp; wellness plans Retirement benefits including employer match plans Long-term &amp; short-term disability Employee assistance programs (EAP) Parental leave &amp; adoption assistance Tuition reimbursement Ways to give back to your communityBenefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance and salary range at the time of the offer.<h3>Responsibilities </h3>Coordinate processing of applications, appointments, and administrative support services for medical staff and health professionals.<ul> <li>Handle the billing, collection, and deposit of medical staff dues.</li> <li>Schedule, coordinate and attend all assigned department and committee meetings, conferences and special events in support of medical staff credentialing activities.</li> <li>Communicate with both internal and external customers concerning the credentialing activities and operation of the department, including verification requests regarding hospital privileges, past residencies, and fellowships.</li> <li>Ensure data integrity.</li> <li>Maintain adequate documentation for analysis, data retrieval, and troubleshooting of systems and databases.</li> <li>Maintain current credential files on all employed/contracted physicians for physician groups.</li> <li>Develop, update, and maintain matrix of physician participation/enrollment with contracted payers and distribute to management, physicians and office staff.</li> <li>Notify contracted payers of any physician changes or other pertinent information.</li> </ul><h3>Requirements </h3>Licensure / Certification / Registration:<ul> <li>Credentialing Specialist preferred.</li> <li>Medical Services Management preferred.</li> </ul>Education: <ul><li>High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.<ul><li>Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.</li></ul> </li></ul><h3>Additional Preferences </h3>Experience:<ul> <li>Knowledge of Joint Commission regulations</li> <li>Proficient with general computer functions (ie., reports, emails, calendars, etc.) </li> <li>Knowledge of Google Suites and Microsoft Office is preferred.</li> <li>Excellent written and oral communication skills. </li> <li>A team player and the ability to multi-task and prioritize daily tasks. </li> <li>Professional and courteous demeanor.</li> <li>Be able to anticipate needs, have good critical thinking skills and is flexible.</li> <li>Has experience with coordinating and attending meetings and taking meeting minutes </li> </ul><h3>Why Join Our Team </h3>Ascension St. John has been serving Northeast Oklahoma with compassionate, personalized care since 1926. Join more than 7,000 associates and find a rewarding healthcare career at one of our 6 hospitals and numerous other sites of care. When you join our care teams, you join a team dedicated to providing spiritually centered, holistic care which sustains and improves the health of the communities we serve.Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.<h3>Equal Employment Opportunity Employer </h3>Ascension will provide equal employment opportunities (EEO) to all associates and applicants for employment regardless of race, color, religion, national origin, citizenship, gender, sexual orientation, gender identification or expression, age, disability, marital status, amnesty, genetic information, carrier status or any other legally protected status or status as a covered veteran in accordance with applicable federal, state and local laws.For further information, view the <a href="https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf" target="_blank">EEO Know Your Rights (English)</a> poster or <a href="https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRightsSp_10_20.pdf" target="_blank">EEO Know Your Rights (Spanish)</a> poster.As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.<a href="https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf" target="_blank">Pay Non-Discrimination Notice</a>Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.<h3>E-Verify Statement </h3>This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information. <a href="https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf" target="_blank">E-Verify</a>

Ascension

Coordinator - Medical Staff Services

Site Civil Engineer (Water, Wastewater, Gas, Electric, and Hydraulics) Location: Tulsa, OK Company Overview: Career Development Partners is proud to represent a well-established, industry-leading engineering firm known for its commitment to quality, innovation, and employee development. This is an excellent opportunity to grow your career in an organization that values people, fosters collaboration, and supports long-term success. Benefits: <ul> <li> Competitive salary, based on experience </li> <li> Comprehensive benefits package, including: <ul> <li> Health and dental insurance </li> <li> 401(k) with company match </li> </ul> </li> </ul> Position Overview: As a Site Civil Engineer, you will be responsible for the technical execution of a variety of civil engineering projects. These may include municipal infrastructure, residential development, and site work design. This role involves working closely with multi-disciplinary teams to deliver projects on time and within budget. Occasional travel will be required to document existing site conditions. Key Responsibilities: <ul> <li> Manage and execute medium-scale civil engineering projects from planning through construction </li> <li> Perform engineering calculations and design work in alignment with project specifications </li> <li> Prepare technical reports, correspondence, and project documentation </li> <li> Collaborate with clients and internal teams to ensure project goals and timelines are met </li> <li> Oversee and coordinate design, procurement, and construction activities </li> <li> Read and interpret engineering plans and specifications for large-scale site projects </li> <li> Assist in project budgeting, scheduling, staffing forecasts, and resource planning </li> <li> Support contract negotiations, change orders, and third-party coordination </li> <li> Conduct feasibility studies, trade-off analyses, and engineering reviews </li> <li> Ensure projects comply with applicable codes, standards, and client requirements </li> <li> Review consultant designs and technical documentation for completeness and accuracy </li> <li> Prepare and present reports to management, clients, and regulatory agencies </li> </ul> Qualifications: <ul> <li> Bachelor’s Degree in Civil Engineering </li> <li> 5–10 years of civil design experience </li> <li> NCEES certification (required) </li> <li> CFM certification (preferred) </li> <li> Experience in water, wastewater, gas, electric, and hydraulics projects </li> <li> Strong familiarity with civil design and industry standards </li> <li> Ability to prepare accurate project proposals and fee estimates </li> <li> Excellent verbal and written communication skills </li> <li> Willingness and ability to travel overnight (by car and/or air) as needed </li> <li> Proficient in AutoCAD Civil 3D and Microsoft Office Suite </li> </ul>

Site Civil Engineer

Application Instructions: Please refrain from applying for this position unless you possess experience in the hospice and/or home health industry. Absolutely no exceptions. Admission Nurse (Hospice) Work Schedule: Full-Time, Monday-Friday (11am - 8pm) Job Overview: As an Admission Nurse (Hospice), your responsibilities will include conducting comprehensive patient assessments, facilitating smooth admission processes, and providing compassionate care coordination to ensure the utmost support for hospice patients and their families. Role and Responsibilities: <ul> <li>Effectively coordinate and supervise all aspects of new patient admissions</li> <li>Collaborate with patient care teams to ensure seamless communication</li> <li>Educate families on patient conditions, needs, and treatment</li> <li>Perform thorough head-to-toe physical assessments</li> <li>Complete documentation promptly and accurately</li> <li>Other duties as assigned</li> </ul> Requirements Education: Must be a graduate of an accredited Diploma, Associate, or Baccalaureate School of Nursing. Licensure: Current State license as a Registered Nurse; Current driver’s license. Current CPR Certification. Experience: A minimum of two (2) years' experience as a Registered Nurse in a clinical care setting and at least one (1) year of full-time experience in hospice care. Skills: Possess nursing skills as defined by generally accepted standards of practice. Knowledge of state and federal regulations is required. Strong interpersonal skills are a must. Transportation: Reliable transportation and valid auto liability insurance are necessary. Benefits: <ul> <li>Receive medical insurance coverage through Blue Cross &amp; Blue Shield</li> <li>Access dental and vision insurance plans through Lincoln Financial</li> <li>HSA or FSA plans available</li> <li>Annual accumulation of 160 hours of PTO, as well as 9 paid holidays</li> <li>Life insurance coverage provided</li> <li>Disability insurance</li> </ul>

Hospice Admissions Nurse

<h2>Posting Details</h2> Position Information Position Title Instructional Design and eLearning Specialist Job Description The Instructional Design and eLearning Specialist will work as a part of a team to develop, deliver and support online programs at the University of Tulsa. This position is specific to the successful design and support of courses which make up the online programs at the University. The person in this position will be the direct conduit between faculty who are the subject matter experts and the development of courses within the LMS. Online Course Design Expertise <ul> <li>Collaborates with faculty on the design, development, and launch of online courses</li> <li>Recommend effective and creative use of technologies to enhance instruction and create new learning environments</li> <li>Partners with faculty in the development and production of multimedia (including audio, video, and graphic production) for online delivery</li> <li>Conducts Course quality reviews, providing recommendations for Course improvement, and promoting best practices of teaching and learning in online modalities.</li> <li>Stays abreast of emerging technologies and their application to online instruction, and makes recommendations to adopt and implement solutions as appropriate</li> </ul> Collaboration and Teamwork <ul> <li>Works with the instructional design team to follow the online course development process, including tracking progress and timelines, and ensuring that new courses meet internal standards related to design, interaction, accessibility, and faculty-student engagement.</li> <li>Serves and collaborates as part of a team that ensures faculty are prepared with the knowledge and skills needed to teach in online and blended modalities (both asynchronous and synchronous) through consultations, training, documentation, and coaching.</li> </ul> Special Considerations: This position offers a remote work option, allowing you to work from home. Required Qualifications Minimum Qualifications: <ul> <li>Advanced degree in Instructional Design, Educational Technology, or equivalent</li> <li>Multimedia production skills, such as video production and editing, or equivalent</li> <li>Experience in project management (managing time, establishing priorities, distributing responsibilities, meeting milestones and deliverables)</li> <li>Previous teaching experience</li> <li>Knowledge and experience with multiple LMS systems and the numerous tools associated with online learning.</li> </ul> Preferred Qualifications Physical Demands Sitting and using a computer for extended periods of time. Lifting and carrying less than 10 pounds. Posting Detail Information Posting Number S954P Open Date 01/13/2025 Close Date Open Until Filled Yes Special Instructions to Applicants Advertising Summary <h2>EEO Statement</h2> EEO Statement Eeo Statement Summary The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran. <h2>Supplemental Questions</h2> Required fields are indicated with an asterisk (*). <ol> <li> How did you hear about this employment opportunity? <ul> <li>Indeed</li> <li>Internal Job Posting</li> <li>Agency Referral</li> <li>LinkedIn</li> <li>Personal Referral</li> <li>Website</li> <li>Other</li> </ul> </li> </ol> <h2>Documents Needed To Apply</h2> Required Documents <ol> <li>Resume</li> </ol> Optional Documents <ol> <li>Cover Letter</li> </ol>

University of Tulsa

Instructional Design and eLearning Specialist

<h3>Details </h3><ul> <li> Department: Cardiovascular Surgery</li> <li> Schedule: Full-time days, Monday - Friday, 8a - 5p</li> <li> Hospital: Ascension St John</li> <li> Location: Tulsa, OK</li> </ul><h3>Benefits </h3>Paid time off (PTO) Various health insurance options &amp; wellness plans Retirement benefits including employer match plans Long-term &amp; short-term disability Employee assistance programs (EAP) Parental leave &amp; adoption assistance Tuition reimbursement Ways to give back to your communityBenefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance and salary range at the time of the offer.<h3>Responsibilities </h3>Assist with the examination and treatment of patients under the direction of a provider (Physician or Advanced Practice Provider).<ul> <li>Assist with treatments ordered by provider as supervised by provider or registered nurse.</li> <li>Perform select clinical duties.</li> <li>Interview patients, measure vital signs, and record information on patients' charts.</li> <li>Prepare treatment rooms for examination of patients.</li> <li>Perform basic clerical duties including answering the phone, maintaining records, and filing.</li> <li>Perform basic materials management functions to include ordering and stocking of supplies.</li> <li>Assist with maintaining a clean and orderly environment.</li> <li>May document the provider's encounter with patients.</li> <li>List all proper diagnoses and symptoms, as well as follow-up instructions and prescriptions, as indicated by the provider.</li> <li>Transcribe patient orders including, but not limited to, laboratory tests, radiology tests and medications.</li> </ul><h3>Requirements </h3>Licensure / Certification / Registration:<ul> <li>BLS Provider obtained within 1 Month (30 days) of hire date or job transfer date required. American Heart Association or American Red Cross accepted.</li> <li>Medical Assistant obtained within 6 Months (180 days) of hire date or job transfer date required.</li> </ul>Education:<ul><li>High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.<ul><li>Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable</li></ul> </li></ul><h3>Additional Preferences </h3>Experience:<ul> <li>Prior experience preferred</li> <li>MA Certification and/or Registration in good standing through AAMA, AMT, NCCT, NHA</li> </ul><h3>Why Join Our Team </h3>Ascension St. John has been serving Northeast Oklahoma with compassionate, personalized care since 1926. Join more than 7,000 associates and find a rewarding healthcare career at one of our 6 hospitals and numerous other sites of care. When you join our care teams, you join a team dedicated to providing spiritually centered, holistic care which sustains and improves the health of the communities we serve.Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.<h3>Equal Employment Opportunity Employer </h3>Ascension will provide equal employment opportunities (EEO) to all associates and applicants for employment regardless of race, color, religion, national origin, citizenship, gender, sexual orientation, gender identification or expression, age, disability, marital status, amnesty, genetic information, carrier status or any other legally protected status or status as a covered veteran in accordance with applicable federal, state and local laws.For further information, view the <a href="https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf" target="_blank">EEO Know Your Rights (English)</a> poster or <a href="https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRightsSp_10_20.pdf" target="_blank">EEO Know Your Rights (Spanish)</a> poster.As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.<a href="https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf" target="_blank">Pay Non-Discrimination Notice</a>Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.<h3>E-Verify Statement </h3>This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information. <a href="https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf" target="_blank">E-Verify</a>

CMA/RMA Medical Assistant - Cardiovascular Surgery

<h2>Posting Details</h2> Position Information Position Title Department Assistant II Job Description The Department Assistant II supports an academic unit requiring a higher level of support than a typical academic unit. This support is vital for units requiring specialty accreditation, operating clinic/centers, and requiring ongoing organization and documentation of complex daily functions. Specific responsibilities include, but are not limited to: complex administrative tasks related to accreditation reports, clinical contracts, and operational documents for academic and clinical programs; maintaining up-to-date faculty and students records; preparation and initiation of various forms of correspondence with stakeholders; assist with departmental projects; handle prospective student inquiries; assist with planning, logistics, and execution of various academic events and meetings. Additionally, individuals serving as Department Assistant II must possess superb communication, interpersonal, and customer service skills; knowledge of budgetary functions; and comfort with utilizing a variety of software applications. This is a demanding position that requires quick processing of sensitive and confidential matters using diplomacy, discretion, and sound judgment. Essential Functions (Responsibilities): <ul> <li>Greets visitors, answers, and routes incoming calls</li> <li>Handles routine correspondence for the department leadership</li> <li>Purchase and maintenance of office supplies needed in departments</li> <li>Coordinates hiring and supervision of work study students</li> <li>Actively participates in monthly staff meetings with departmental admins</li> <li>Assists faculty with travel arrangements</li> <li>Compiles and distributes faculty meeting agendas</li> <li>Coordinates the compilation and retention of minutes from departmental committees</li> <li>Assists with departmental updates to the university bulletin and websites</li> <li>Makes approved purchases including ProCard purchases and purchase requisition/invoices; all purchases in the form of requisitions or procurement card purchases and reimbursements are made in adherence to TU budget-related procedures</li> <li>Maintains syllabi and supplemental syllabi files for all courses taught within departments served</li> <li>Assists with administrative tasks related to accreditation reports/files for supported academic programs, including running informer reports as needed</li> <li>Coordinates planning and preparation for departmental events</li> <li>Evaluates and maintains faculty and student documentation of credentialling files, health and safety records, including immunizations, CPR, TB screening and drug screening, confidential background searches and reports</li> <li>Prepares departmental/program admission, deferral, and/or denial letters.</li> <li>Prepares clinical agency contracts and affiliation agreements and maintains record of current facility/agency affiliations</li> <li>Maintains confidentiality and discretion regarding college data, files, and personnel information</li> <li>Performs other duties as assigned/needed.</li> </ul> Required Qualifications Knowledge/Skill/Ability <ul> <li>An individual in this position demonstrates attention to detail and accuracy, selfmotivation, and strong team orientation</li> <li>Knowledge of organizational structure of the university and its role in the larger community</li> <li>Excellent interpersonal, managerial, written, and oral communication skills and the ability to effectively prioritize and coordinate the work of the activities of the departments served</li> <li>Proficiency utilizing a personal computer; proficiency in Microsoft Word, Excel, and Power Point and willing to learn new software applications</li> <li>Demonstrated effectiveness working with a variety of administrative levels and diverse groups of people</li> <li>Demonstrated ability to analyze and interpret data</li> <li>Ability to maintain confidential standards of the department/university with a high degree of deadline orientation and self-motivation</li> <li>Ability to handle multiple priorities while maintaining a high level of customer service</li> <li>Ability to use sound business judgment in the execution of job duties</li> <li>Must be able to handle stress and work well under pressure</li> </ul> Equivalent Education/Experience A <ul> <li>Associate’s Degree or 2 years College equivalent</li> <li>Must have 3 years of progressive administrative office experience or equivalent</li> <li>Supervisory and Customer Service Experience.</li> </ul> Preferred Qualifications Previous work experience at a higher educational institution Physical Demands Special Job Dimensions: Work requires working with highly sensitive or confidential information and occasional event assistance outside of normal working hours/days may occur. Minimum physical demands to include light lifting, bending, and stooping. Posting Detail Information Posting Number S1037P Open Date 05/08/2025 Close Date Open Until Filled No Special Instructions to Applicants Advertising Summary <h2>EEO Statement</h2> EEO Statement Eeo Statement Summary The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran. <h2>Supplemental Questions</h2> Required fields are indicated with an asterisk (*). <ol> <li> How did you hear about this employment opportunity? <ul> <li>Indeed</li> <li>Internal Job Posting</li> <li>Agency Referral</li> <li>LinkedIn</li> <li>Personal Referral</li> <li>Website</li> <li>Other</li> </ul> </li> </ol> <h2>Documents Needed To Apply</h2> Required Documents <ol> <li>Resume</li> </ol> Optional Documents <ol> <li>Cover Letter</li> </ol>

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