https://talent.intulsa.com/

Operations Associate
Operations
Tulsa Oklahoma Full-Time Sep 26, 2022
 

*InTulsa is partnering with Build in Tulsa to find candidates for this exciting role in Tulsa*

**Location: Tulsa, OK.  This is an Hybrid position for those already in Tulsa, OK or willing to relocate to Tulsa, OK**


Operations Associate - Build In Tulsa 

 

Build in Tulsa Background:

The mission of Build in Tulsa is to close the racial wealth gap in America by catalyzing multi-generational Black wealth through tech and entrepreneurship. Build in Tulsa is dedicated to providing Black entrepreneurs with the human, social, and financial capital needed for success in commercializing new products and services into the marketplace. Central to our work is our network of accelerators including ACT Tulsa, Lightship and Techstars, designed to meet underrepresented Black and Brown entrepreneurs wherever they are in their journey. Build in Tulsa helps entrepreneurs build skills, build networks, and build capital to take their businesses to the next level. Build in Tulsa is providing a suite of services including training and workshops to get founders accelerator-ready, mentoring and networking events to introduce entrepreneurs to each other as well as strategic partners, and connecting entrepreneurs to potential sources of capital. Build in Tulsa is also addressing some of the barriers that many Black entrepreneurs face by providing free coworking space, cost of living assistance, funding for technology and other microgrants.

Build in Tulsa Team Values:

Innovation: Taking a forward-thinking approach to how BIT operates to uniquely support our community.

Resilience: Adapting quickly and evolving continuously to ensure that BIT will endure and thrive beyond whatever we may encounter in an unknown tomorrow.

Collaboration: Being a partner to our Black entrepreneur and business community, whether that means mentor, supporter, side-by-side problem solver, idea bouncer, connection maker, or whatever else it takes to help them succeed.

Respect: Honoring the history that BIT is rooted in, and honoring the intelligence, hard work, and dedication that each BIT community member puts into building their business.

Position Summary:

Build in Tulsa is looking for a detail-oriented, passionate, taskmaster that wants to support Build in Tulsa operations. This position requires someone who can juggle multiple tasks, is adept at spreadsheets, CRMs, and data management, and is willing to do it all with a smile. We’re committed to the legacy of Black Wall Street and we want to make Tulsa the epicenter of Black business, wealth, and innovation once again. You can be a part of a close-knit team, working in a fast-paced environment, executing a big vision. This Position reports to the Managing Director. 

Duties and Responsibilities:

Administrative

  • Help track Build in Tulsa operational expenses, including working with team members to manage program and event budgets
  • Track receipts and maintain electronic and print files of receipts
  • Manage Build in Tulsa office space and corporate housing, including paying invoices, maintaining occupancy records, and stocking the office/housing with supplies
  • File payment request forms for Build in Tulsa expenses and keep track of their execution
  • Assist with Build in Tulsa databases, tracking vendors, partners, entrepreneurs, investors and donors
  • Help manage Build in Tulsa team calendar
  • Take notes in Build in Tulsa internal and external meetings and helping make sure action items are logged in our project management tool
  • Assist in executing Build in Tulsa events, helping manage check-in and registrations
  • Provide hospitality to entrepreneurs in residence and partners
  • Develop and maintain relationships with Build in Tulsa partners and throughout the tech ecosystem
  • Other duties as assigned

Qualifications:

Education & Experience:

  • At least an Associate’s Degree, Bachelor’s Degree preferred
  • 2-3 years of administrative or operations experience
  • Experience managing databases preferred
  • Excellent written and verbal communication skills
  • Highly adept at personal and professional relationship management and can handle a crisis with a smile
  • Must be able to work some evenings and weekends
  • Adept at spreadsheets and tracking expenses
  • Experience with Gmail, Google Docs, Asana, Airtable, Slack, Eventbrite

Physical Requirements:

  • Must be able to lift and carry up to 25lbs., for lifting supplies and materials, as needed
  • Position continually requires the ability to talk and hear both in person and over the phone, visual acuity; ability to operate equipment, read, and use a keyboard
  • Position requires sitting, or standing, and working with a computer for extended periods of time

Work Schedule and Location Requirements:

  • Work primarily from 8:00 a.m. - 5:00 p.m.
  • Occasionally work outside of traditional business hours for events
  • Must have access to a vehicle that can be used for travel as needed
  • Must also maintain a valid driver’s license and proof of liability and property damage insurance on vehicle

Please Note:

Due to the necessary public health precautions put in place as a result of the COVID-19 pandemic to work in person, all team members must follow Build In Tulsa (BIT) LLC's safety precautions, which currently includes being fully vaccinated. The vaccine requirement is subject to reasonable accommodations under the Americans with Disabilities Act and Title VII of the Civil Rights Act exceptions.

BENEFITS Paid time off, medical, dental, vision, life insurance, and 401K  
EOE STATEMENT We are an equal opportunity employer and do not discriminate on the basis of race, color, religion (creed), gender, age, national origin (ancestry), disability, marital status, sexual orientation, military status, or any other basis made unlawful by applicable federal, state, or local laws or regulations. We are an e-verify employer.
 
EXEMPT/NON-EXEMPT Non-Exempt  
FULL-TIME/PART-TIME Full-Time  
  #Li-Hybrid